Office Engineer

Placement Club; San Francisco (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

Placement Club in San Francisco, CA is seeking an Office Engineer to support project management, documentation, and coordination on major infrastructure projects. You will help ensure timely communication and accurate records throughout the construction process.

Ideal candidates hold a bachelor's in civil engineering or construction management, 1–3+ years in heavy civil, and proficiency in Microsoft Office, Bluebeam, and project management software.

Qualifications

• Bachelor's degree in Civil Engineering, Construction Management, or a related field.
• 1-3+ years of experience in heavy civil, infrastructure, or commercial construction.
• Strong organizational and communication skills with keen attention to detail.
• Proficiency in Microsoft Office, Bluebeam, and project management/document control software.
• Ability to interpret drawings, specifications, and basic project documents.
• Ability to work in a fast-paced project environment and coordinate with diverse stakeholders.

Responsibilities

• Maintain and manage project documentation, including RFIs, submittals, meeting minutes, drawing logs, correspondence, and daily records.
• Process and track approvals, revisions, and document distribution in accordance with project and owner requirements.
• Support the preparation of project reports, logs, and compliance documents.
• Assist in procurement activities, including soliciting quotes, preparing purchase orders, and tracking material deliveries.
• Maintain vendor and subcontractor logs, certificates, and communication records.
• Coordinate with subcontractors and suppliers to ensure timely submissions, deliveries, and documentation compliance.
• Track quantities, invoice backup, and production data for cost reporting.
• Assist with change order preparation, pricing exercises, and cost analyses.
• Support project managers with budget updates, pay applications, and cost forecasting.
• Help maintain project schedules by gathering progress data and updating milestone tracking.
• Coordinate with field staff to document completed work, upcoming activities, and schedule constraints.
• Support resource planning, material tracking, and work sequencing documentation.
• Facilitate communication between office and field teams, consolidating information and managing workflow.
• Assist with preparation of presentations, client updates, and internal coordination documents.
• Attend project meetings and maintain accurate, organized meeting minutes.
• Ensure project documentation adheres to company standards and owner requirements.
• Support quality control processes by organizing inspection records, test reports, and compliance logs.
• Monitor safety documentation and provide administrative support for safety initiatives as needed.

Skills

Organizational skills

Communication

Drawing interpretation

Education

Bachelor's degree in Civil Engineering, Construction Management, or related field

Tools

Microsoft Office

Bluebeam

Project management software

Job description

We are a nationally recognized leading heavy civil constructor delivering complex transportation, bridge, transit, and infrastructure projects across the United States. We are committed to technical excellence, safety, and operational efficiency on every project we deliver.

We are seeking a highly organized and detail-oriented Office Engineer to support project management, documentation, and coordination efforts on major infrastructure projects. This role is essential in ensuring smooth project operations, timely communication, and accurate documentation throughout the construction process.

Position Overview

The Office Engineer serves as a key support figure within the project team, assisting with documentation control, cost tracking, procurement, communication, and coordination between field staff, subcontractors, designers, and client representatives. The ideal candidate thrives in a fast-paced environment, possesses strong communication and analytical skills, and is committed to maintaining high standards of accuracy and efficiency.

Key Responsibilities

Project Documentation & Administrative Support

• Maintain and manage project documentation, including RFIs, submittals, meeting minutes, drawing logs, correspondence, and daily records.
• Process and track approvals, revisions, and document distribution in accordance with project and owner requirements.
• Support the preparation of project reports, logs, and compliance documents.

Procurement & Subcontractor Coordination

• Assist in procurement activities, including soliciting quotes, preparing purchase orders, and tracking material deliveries.
• Maintain vendor and subcontractor logs, certificates, and communication records.
• Coordinate with subcontractors and suppliers to ensure timely submissions, deliveries, and documentation compliance.

Cost Control & Quantity Tracking

• Track quantities, invoice backup, and production data for cost reporting.
• Assist with change order preparation, pricing exercises, and cost analyses.
• Support project managers with budget updates, pay applications, and cost forecasting.

Scheduling & Progress Tracking

• Help maintain project schedules by gathering progress data and updating milestone tracking.
• Coordinate with field staff to document completed work, upcoming activities, and schedule constraints.
• Support resource planning, material tracking, and work sequencing documentation.

Communication & Coordination

• Facilitate communication between office and field teams, consolidating information and managing workflow.
• Assist with preparation of presentations, client updates, and internal coordination documents.
• Attend project meetings and maintain accurate, organized meeting minutes.

Compliance & Quality

• Ensure project documentation adheres to company standards and owner requirements.
• Support quality control processes by organizing inspection records, test reports, and compliance logs.
• Monitor safety documentation and provide administrative support for safety initiatives as needed.

Qualifications Required

• Bachelor's degree in Civil Engineering, Construction Management, or related field.
• 1-3+ years of experience in heavy civil, infrastructure, or commercial construction.
• Strong organizational and communication skills with keen attention to detail.
• Proficiency in Microsoft Office, Bluebeam, and project management/document control software.
• Ability to interpret drawings, specifications, and basic project documents.
• Ability to work in a fast-paced project environment and coordinate with diverse stakeholders.

Preferred

• Experience with DOT, transit, or major bridge/transportation projects.
• Familiarity with Primavera P6, Procore, Ebuilder, or similar platforms.
• Previous experience supporting cost control, procurement, or field engineering teams.