Office Engineer

Haydanconsultantsinc; New York (NY); On-site; USD 70,000 - 100,000; Full time

Job summary

A consulting firm is seeking an Office Engineer in New York to provide technical and administrative support for construction projects. Responsibilities include managing documentation, maintaining records, facilitating communication among teams, and supporting claims management. Ideal candidates should have 3-6 years of experience, a degree in engineering or related fields, and proficiency in construction management software.

Qualifications

• 3-6 years of experience as an Office Engineer or similar role.
• Preferably a Bachelor's degree in engineering or related field.
• Proficient in construction management software.

Responsibilities

• Manage and coordinate document delivery and reviews.
• Maintain accurate project records and daily logs.
• Facilitate project meetings and communication.

Skills

Documentation Management

Communication Skills

Organizational Skills

Construction Software Proficiency

Education

Bachelor’s in Engineering or Construction Management

Tools

EDMS

CMS

Unifier

ProjectWise

Job description

Reports To: Construction Manager / Construction Compliance Manager

Primary Function: The Office Engineer provides essential technical and administrative support to the project’s construction management team. This role is responsible for managing the flow of technical documentation, maintaining accurate project records, and ensuring that contractual and procedural requirements are met. The Office Engineer will act as a key liaison between the Construction Contractors, the Design Compliance Team, and the Construction Compliance Team to facilitate the timely processing of submittals, RFIs, and other critical project communications.

Duties and Responsibilities:

• Document and Submittal Management:
Manage, coordinate, and administer the delivery and review of shop drawings, product data, and other submittals as required by the construction contracts.
Process and record all technical documentation in accordance with approved Project Document Control Procedures (PDCPs).
Coordinate and track the receipt and distribution of documents such as letters, drawings, reports, and Requests for Information (RFIs).
Utilize the MTA Electronic Design Management System (EDMS) and Electronic Construction Management System (CMS) for all record-keeping activities.

• Construction Records and Reporting:
Maintain and update a daily project log containing a record of the number of workers, identification of major equipment, work performed, problems encountered, and other relevant data.
Manage and maintain a complete project record, including a visual record (progress photos), of all activities that may be used as a basis for or in defense of claims.
Ensure that all daily diaries and progress photos are uploaded to the EDMS/CMS within twenty-four (24) hours of creation.
Assist in preparing project status reports regarding the progress, schedule, and quality of the project work.

• Meeting and Communication Support:
Assist in scheduling, facilitating, and administering regular project meetings.
Prepare and promptly distribute minutes of project meetings, ensuring discussions on procedures, progress, and scheduling are accurately captured.
Facilitate the resolution of project issues by conducting research, interpreting contractual intent for recommendation, and providing the Project Management Team (PMT) with the positions of different parties.

• Technical and Site Support:
Organize, store, and maintain material samples to be used during construction in a dedicated sample room, ensuring proper identification and data are associated with each sample.
Store, display, and manage scale or full-size mock-ups, maintaining digital records of any mock-ups that are discarded.
Maintain an updated list and contact information for key individuals involved in the review and approval of architectural materials and installations.

• Claims and Change Management Support:
Provide professional and administrative assistance for claims and counterclaims, including preparing factual summaries, schedule analyses, and chronologies of events.
Maintain record copies of all contracts, drawings, change orders, and other modifications in good order, keeping them current to record changes made during design and construction.

Qualifications and Experience:
• A minimum of 3 – 6 years of experience as an Office Engineer or in a similar role on large-scale infrastructure or transit construction projects.
• Bachelor’s degree in engineering (Civil, Structural, Mechanical, or Electrical), Construction Management, or a related field is preferred.
• Proficiency in using construction management software (e.g., EDMS, CMS, Unifier, ProjectWise) for document control, RFI, and submittal management.
• Thorough understanding of construction documentation, including reading and interpreting drawings and specifications.
• Excellent organizational, written, and verbal communication skills.
• Ability to work effectively in a fast-paced, collaborative project office environment.

Job Category: Engineering

Job Market: Transit/Rail

Job Location: New York

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Haydan Consultants Inc

One Cross Island Plaza
133-33 Brookville Boulevard – Suite 100
Rosedale, NY 11422