Office Coordinator, Senior

SeaWorld; Orlando (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Paid Time Off

Complimentary Park Tickets and Passes

Park Discounts on Food and Merchandise

Medical, Dental, and Vision Insurance

401K Retirement plan

Voluntary Insurance

Life Insurance

Disability Benefits

Tuition Reimbursement

Dependent and Health Care Flexible SP

Employee Assistance Program

Legal Assistance Plan

Job summary

SeaWorld Parks & Entertainment in Orlando seeks a dedicated Office Coordinator to provide direct administrative support to the Vice President of Entertainment. You will manage confidential documents, organize records, and assist with licensing and compliance materials while keeping spaces clean and conference rooms ready.

You will also handle mail, coordinate with other departments, plan milestone moments and celebrations, and contribute to morale initiatives, ensuring a professional, welcoming

Qualifications

• Must have High School diploma or equivalent.
• Minimum of 1 year of office coordination, executive assistant, or administrative experience.
• Proven ability to handle confidential information with professionalism and discretion.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Must be able to work with minimal supervision and maintain confidentiality
• Must be able to lift 25 pounds
• Must be able to push/pull 50 pounds
• Must be able to work indoors with or without AC for entire shift
• Must be available to work varying shifts/hours based on business need, to include opening, mid-, and closing shifts; nights, weekends, and holidays
• Office-based role with frequent interaction with leadership, staff, and guests.

Responsibilities

• Provide direct administrative support to the Vice President of Entertainment.
• Manage confidential documents and sensitive information with discretion and accuracy.
• Organize, file, and maintain departmental paperwork and records.
• Maintain and track licensing documents, certifications, and compliance files.
• Assist with preparation, organization, and distribution of internal documents and materials.
• Maintain cleanliness, organization, and presentation of kitchen and conference room spaces.
• Ensure conference rooms are meeting ready, including set up, reset, and restocking.
• Oversee copy machine operations, including basic troubleshooting, supply replenishment, and service coordination.
• Monitor office supplies and coordinate restocking as needed.
• Serve as a point of contact for office-related needs within the Entertainment department.
• Plan, organize, execute milestone moments and holiday celebrations.
• Support department morale by creating welcoming, festive, and engaging office experiences.
• Assist with recognition efforts and internal appreciation initiatives.
• Coordinate with other departments as needed to support documentation and events.
• Maintain organized digital and physical filing systems.
• Distribute incoming and outgoing mail
• Attend leadership meetings and record minutes
• Monitor Entertainment duty phone line and assist with Ambassador correspondence as well as attend park start up meeting on behalf of the department.
• Perform other duties as assigned

Skills

Office coordination

Executive support

Confidentiality

Organizational skills

Communication

Multitasking

MS Office

Shift flexibility

Physical endurance

Education

High School Diploma or equivalent

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Job description

At SeaWorld, we’re passionate about caring for animals. In fact, we’ve already rescued over 40,000 animals (and counting!). And we can save you from being stuck in just another job. Join us and help bring joy, excitement, and lasting memories to people from around the world. We’re seeking enthusiastic, dedicated, and hard-working individuals to become our Ambassadors. Join us and play an important part on our incredible team!

What you get to do:

• Provide direct administrative support to the Vice President of Entertainment
• Manage confidential documents and sensitive information with discretion and accuracy.
• Organize, file, and maintain departmental paperwork and records.
• Maintain and track licensing documents, certifications, and compliance files.
• Assist with preparation, organization, and distribution of internal documents and materials.
• Maintain cleanliness, organization, and presentation of kitchen and conference room spaces.
• Ensure conference rooms are meeting ready, including set up, reset, and restocking.
• Oversee copy machine operations, including basic troubleshooting, supply replenishment, and service coordination.
• Monitor office supplies and coordinate restocking as needed.
• Serve as a point of contact for office-related needs within the Entertainment department.
• Plan, organize, execute milestone moments and holiday celebrations.
• Support department morale by creating welcoming, festive, and engaging office experiences.
• Assist with recognition efforts and internal appreciation initiatives.
• Coordinate with other departments as needed to support documentation and events.
• Maintain organized digital and physical filing systems.
• Distribute incoming and outgoing mail
• Attend leadership meetings and record minutes
• Monitor Entertainment duty phone line and assist with Ambassador correspondence as well as attend park start up meeting on behalf of the department.
• Perform other duties as assigned

What it takes to succeed:

• Must have High School diploma or equivalent.
• Minimum of 1 year of office coordination, executive assistant, or administrative experience.
• Proven ability to handle confidential information with professionalism and discretion.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Must be able to work with minimal supervision and maintain confidentiality
• Must be able to lift 25 pounds
• Must be able to push/pull 50 pounds
• Must be able to work indoors with or without AC for entire shift
• Must be available to work varying shifts/hours based on business need, to include opening, mid-, and closing shifts; nights, weekends, and holidays
• Office-based role with frequent interaction with leadership, staff, and guests.

The perks of the position:

• Paid Time Off
• Complimentary Park Tickets and Passes
• Park Discounts on Food and Merchandise
• Medical, Dental, and Vision Insurance
• 401K Retirement plan
• Voluntary Insurance
• Life Insurance
• Disability Benefits
• Tuition Reimbursement
• Dependent and Health Care Flexible Spending Accounts
• Employee Assistance Program
• Legal Assistance Plan

EEO Employer:

SEAWORLD PARKS & ENTERTAINMENT IS AN EQUAL OPPORTUNITY EMPLOYER. ALL APPLICANTS WILL BE CONSIDERED WITHOUT REGARD TO AGE, RACE, COLOR, RELIGION, SEX, NATIONAL ORIGIN, SEXUAL ORIENTATION, PREGNANCY, GENDER IDENTITY OR EXPRESSION, DISABILITY OR COVERED VETERAN STATUS.