Office Coordinator, Senior

Entertainment Places; Orlando (FL); On-site; USD 38,000 - 58,000; Full time

Benefits offered by this job

PTO

Park Tickets

Park Discounts

Medical Insurance

401K

Voluntary Insurance

Life Insurance

Disability Benefits

Tuition Reimbursement

Flexible Spending Accounts

Employee Assistance Program

Legal Assistance Plan

Job summary

SeaWorld Parks & Entertainment in Orlando seeks an organized Administrative Coordinator to support the Vice President of Entertainment and manage confidential information with discretion. You will organize filing, licensing, and internal documents, while coordinating with leadership and other departments on events and milestones.

The role requires strong MS Office skills, excellent communication, and the ability to multitask in a fast-paced, hands-on environment with flexible shifts.

Qualifications

• High School Diploma or equivalent.
• Minimum of 1 year of office coordination, executive assistant, or administrative experience.
• Proven ability to handle confidential information with professionalism and discretion.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Must be able to lift 25 pounds and push/pull 50 pounds.
• Work indoors with or without AC for entire shift.
• Availability to work varying shifts including opening, mid, and closing shifts; nights, weekends and holidays.

Responsibilities

• Provide direct administrative support to the Vice President of Entertainment.
• Manage confidential documents and sensitive information with discretion and accuracy.
• Organize, file, and maintain departmental paperwork and records.
• Maintain and track licensing documents, certifications, and compliance files.
• Assist with preparation, organization, and distribution of internal documents and materials.
• Maintain cleanliness and presentation of kitchen and conference spaces.
• Ensure conference rooms are meeting ready, including setup and restocking.
• Oversee copy machine operations and service coordination.
• Monitor office supplies and coordinate restocking as needed.
• Serve as a point of contact for office-related needs within the Entertainment department.
• Plan, organize, and execute milestone moments and holiday celebrations.
• Support department morale with welcoming and engaging office experiences.
• Coordinate with other departments to support documentation and events.
• Maintain organized digital and physical filing systems.
• Distribute incoming and outgoing mail.
• Attend leadership meetings and record minutes.
• Monitor duty phone line and assist with Ambassador correspondence and park startup meetings.

Skills

Executive support

Confidential handling

Organization

MS Office

Communication

Education

High School Diploma

Job description

What you get to do:

• Provide direct administrative support to the Vice President of Entertainment
• Manage confidential documents and sensitive information with discretion and accuracy
• Organize, file, and maintain departmental paperwork and records
• Maintain and track licensing documents, certifications, and compliance files
• Assist with preparation, organization, and distribution of internal documents and materials
• Maintain cleanliness, organization, and presentation of kitchen and conference room spaces
• Ensure conference rooms are meeting ready, including set up, reset, and restocking
• Oversee copy machine operations, including basic troubleshooting, supply replenishment, and service coordination
• Monitor office supplies and coordinate restocking as needed
• Serve as a point of contact for office-related needs within the Entertainment department
• Plan, organize, execute milestone moments and holiday celebrations
• Support department morale by creating welcoming, festive, and engaging office experiences
• Assist with recognition efforts and internal appreciation initiatives
• Coordinate with other departments as needed to support documentation and events
• Maintain organized digital and physical filing systems
• Distribute incoming and outgoing mail
• Attend leadership meetings and record minutes
• Monitor Entertainment duty phone line and assist with Ambassador correspondence as well as attend park start up meeting on behalf of the department
• Perform other duties as assigned

What it takes to succeed:

• Must have High School diploma or equivalent.
• Minimum of 1 year of office coordination, executive assistant, or administrative experience.
• Proven ability to handle confidential information with professionalism and discretion.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Must be able to work with minimal supervision and maintain confidentiality
• Must be able to lift 25 pounds
• Must be able to push/pull 50 pounds
• Must be able to work indoors with or without AC for entire shift
• Must be available to work varying shifts/hours based on business need, to include opening, mid-, and closing shifts; nights, weekends, and holidays
• Office-based role with frequent interaction with leadership, staff, and guests.

The perks of the position:

• Paid Time Off
• Complimentary Park Tickets and Passes
• Park Discounts on Food and Merchandise
• Medical, Dental, and Vision Insurance
• 401K Retirement plan
• Voluntary Insurance
• Life Insurance
• Disability Benefits
• Tuition Reimbursement
• Dependent and Health Care Flexible Spending Accounts
• Employee Assistance Program
• Legal Assistance Plan

EEO Employer: SEAWORLD PARKS & ENTERTAINMENT IS AN EQUAL OPPORTUNITY EMPLOYER. ALL APPLICANTS WILL BE CONSIDERED WITHOUT REGARD TO AGE, RACE, COLOR, RELIGION, SEX, NATIONAL ORIGIN, SEXUAL ORIENTATION, PREGNANCY, GENDER IDENTITY OR EXPRESSION, DISABILITY OR COVERED VETERAN STATUS.

United Parks & Resorts is a world-renowned leader in the themed-park and entertainment industry. Our success is built on a passion for caring for animals and a dedication to delivering positive, memorable experiences to people from around the world. We’re also committed to helping ambitious people achieve their professional best. We’re always seeking exceptionally skilled and knowledgeable individuals for a variety of roles throughout our organization.