Office Manager

Northbound Executive Search; New York (NY); On-site; USD 60,000 - 100,000; Full time

Job summary

An established industry player is looking for an experienced Office Manager to enhance their operational efficiency. This role involves managing a variety of responsibilities, including human resources, vendor management, and event planning, ensuring that all support services run smoothly for investment professionals. The ideal candidate will have extensive experience in office management, particularly within financial services, and will thrive in a collaborative environment. If you are passionate about creating an optimal workplace and have a knack for managing diverse tasks, this is the perfect opportunity for you to make a significant impact.

Qualifications

• 8+ years of office management experience in financial services.
• Proven ability to work in a strong team environment.

Responsibilities

• Oversee and support administrative staff and manage vendor relationships.
• Organize employee onboarding, offboarding, and compliance training.

Skills

Office Management

Human Resources

Team Collaboration

Compliance Knowledge

Tools

Concur

Job description

Our client is seeking an experienced Office Manager to join their team. The Office Manager will have a broad range of responsibilities in the areas of human resources, facilities, events planning and vendor management for the management company. The Office Manager will work closely with the leadership team to ensure the efficient and reliable provision of support services to investment professional staff, manage various third-party vendor relationships, oversee facilities functions and coordinate important events.

Job Requirements:

• 8+ years’ experience with office management function at financial services firm;
• Experience in human resources;
• Compliance experience a plus, but not necessary;
• Ability to work in a strong team environment

Job Responsibilities:

• Oversee, manage and support administrative staff
• Interaction with co-employment agency regarding HR and immigration compliance
• Employee onboarding and offboarding
• Organize employment law compliance related training sessions
• Create an optimal working environment by identifying staff needs (gym memberships, offsites, community service opportunities)
• Travel management and working with the firm’s external travel consultant/advisors
• Own all aspects of the physical office space including rent, utilities, furniture and fixtures, real estate agents, following office lease market developments, building manager (RFR)
• Office design and construction projects (dealing with vendors on budgeting, obtaining quotes, payments, etc.)
• Staffing of cleaning and sanitation companies (e.g., on public holidays), feedback on quality of work
• Mail room, couriers and messengers
• Internal catering services (Seamless Web, alternative vendors)
• Work with Building Manager (RFR) on Emergency Planning, evacuation planning, emergency drills, etc.
• Work with the compliance team on document requests, monitoring compliance calendar, compliance training.
• Review and approve monthly T&E expense reports (Concur)
• Collect and track all third-party vendor invoices
• Process internal payment approvals and deliver accounts payable
• Assist in opening/closing bank accounts and banking relationships
• Assist in various tax compliance related procedures for client and its related companies

Compensation:

Open

Job ID:

8011