Office Coordinator (Reception & Events)

Clarity Partners; Chicago (IL); On-site; USD 60,000 - 75,000; Full time

Job summary

Clarity Partners in Chicago, IL is looking for an Office Coordinator (Reception & Events) to join a lively, on-site team. You will welcome visitors, manage communications, coordinate meetings, and support executives with office operations.

The role emphasizes event planning for internal and client events, strong organizational skills, and a professional demeanor. Candidates should have a high school diploma and 2+ years in reception and event coordination; proficiency with Microsoft Office

Qualifications

• 2+ years in receptionist/front desk role, preferably in IT consulting env.
• 2+ years of experience in event coordination and management.
• Excellent interpersonal and communication skills.
• Strong organizational and time management abilities.

Responsibilities

• Greet visitors and manage mail and packages.
• Answer calls and direct inquiries.
• Maintain a clean, organized office and stocked supplies.
• Schedule meetings, book conference rooms, and manage calendars.
• Plan and execute internal and external events to boost morale.
• Provide clerical support across departments as needed.

Skills

Interpersonal communication

Time management

Event coordination

Administrative support

Relationship building

Education

High school diploma or equivalent

Associate degree or higher preferred

Tools

Microsoft Office Suite

Smartsheet

Office equipment handling

Job description

Voted one of Chicago’s Best Places to Work by the Chicago Tribune for the ninth year in a row, Clarity Partners is hiring! Clarity Partners is seeking an Office Coordinator (Reception & Events) local to Chicago, IL. The Office Coordinator is energetic, thoughtful, and creative team player who will provide comprehensive support to executive and operational team members, as well as handle day-to-day office responsibilities. This role will report in a fully on-site setting.

Responsibilities

• Greet visitors and clients with a professional and friendly demeanor while handling incoming and outgoing mail and packages.
• Answer and direct phone calls, emails, and other inquiries.
• Maintain and manage the office area to ensure a clean, organized, and welcoming space.
• Ensure office supplies and kitchen are stocked and order necessary items when needed.
• Ensure office organization is well-kept and routinely checked.
• Assist with general office upkeep and any administrative tasks to support office operations.
• Schedule meetings and appointments for clients, team members, and executives.
• Coordinate conference room bookings and prepare meeting spaces.
• Manage office calendars and ensure timely and efficient scheduling of appointments and events.
• Provide clerical support to various departments as needed (filing, data entry, etc.).
• Conceptualize and execute engaging internal and external events that boost team morale, culture, and cross-functional collaboration.
• Lead end-to-end event planning for company gatherings, client events, and celebrations, managing creative vision, logistics, and flawless execution.

Requirements

• High school diploma or equivalent required; associate's degree or higher preferred.
• 2+ years of experience in a receptionist or front desk role, preferably in an office or IT consulting environment.
• 2+ years of experience in event coordination and management.
• Excellent interpersonal and communication skills, with the ability to build relationships at all levels of the organization.
• Exceptional organizational and time management skills, with the ability to handle multiple priorities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Smartsheet.
• Comfortable using office equipment (phones, fax, copier, etc.).
• Ability to maintain a professional demeanor and appearance at all times.
• Strong problem-solving skills and a proactive attitude.
• Flexibility to work periodic evening hours to support events, deadlines, or time-sensitive priorities.

Clarity is committed to fair and equitable compensation practices. For the Office Coordinator (Reception & Events), the base salary pay range is $60,000 - $75,000. The range represents a good faith estimate that Clarity reasonably expects to pay for this job at the time of posting. Compensation will depend upon an individual’s skills, experience, qualifications, location, and other relevant factors. The salary pay range is subject to change and may be modified at any time.