Office Coordinator - Projects, Payroll & Procurements

SIERRA PACIFIC INDUSTRIES; Anderson (CA); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Health benefits

401(k) with company match

Retirement contributions

Life Insurance

Paid vacation

10 holidays

Job summary

Sierra Pacific Industries is seeking an Office Coordinator in Anderson, California to support the fabrication shop team and manage cost accounting for multiple projects. You will create and maintain complex spreadsheets, review purchase orders, and coordinate vendor interactions.

Responsibilities include processing weekly payroll with project coding, arranging travel, handling calls, and keeping accurate records.

Qualifications

• 2 years’ recent, verifiable, and progressive office experience or education equivalent.
• Proficiency in Microsoft Excel is critical
• Working experience with Outlook, Word, and PowerPoint
• Ability to work independently with minimal instruction and supervision
• Proven ability to multi-task in a fast-paced environment, emphasis on prioritizing and re-prioritizing quickly
• Team player who interacts positively and professionally with coworkers
• High level of diplomacy, discretion and judgment
• Excellent organizational and written and verbal communication skills
• Strong problem-solving skills with ability to identify alternative resolutions

Responsibilities

• Work with and support Manager, Superintendent, Engineers and other crew members
• Project cost accounting and reconciliation for multiple projects
• Create and maintain multiple complex spreadsheets
• Enter and review purchase orders, ensuring accuracy
• Receive parts through Common Carriers, UPS, and Inter-Company transport
• Resolve problems and issues with vendors such as returns, expediting, and billing
• Manage and handle travel arrangements for the shop employees
• Professionally answer and route incoming office calls
• Handle office equipment, maintain detailed recordkeeping, invoicing, and filing
• Plan department events such as safety lunches and employee appreciation events
• Weekly payroll, ensuring accuracy for hours as well as project coding for the time spent
• Cross train and learn other office functions to assist the other division onsite

Skills

Excel

Outlook

Word

PowerPoint

Multitasking

Communication

Organizational skills

Problem solving

Education

2 years office experience or education equivalent

Tools

Microsoft Excel

Outlook

Word

PowerPoint

Job description

Sierra Pacific Industries is seeking an Office Coordinator in Anderson, California to support the fabrication shop team and manage cost accounting for multiple projects. You will create and maintain complex spreadsheets, review purchase orders, and coordinate vendor interactions.

Responsibilities include processing weekly payroll with project coding, arranging travel, handling calls, and keeping accurate records.