Office Coordinator - Norfolk State University

Austin Grill LLC; Norfolk (VA); Sur place; USD 42 000 - 56 000; Plein temps

Avantages offerts par ce poste

Health/Dental/Vision

Paid Time Off

401(k), matched up to 4%

Short and Long Term Disability

Tuition Reimbursement

Employee Referral Program

Pet Insurance

Discounts: Hotels, Travel, Tickets, 0

Résumé du poste

Thompson Hospitality Corp. in Norfolk, VA is seeking an organized Office Coordinator to support Dining Services at Norfolk State University.

You will keep financial records, process daily transactions, and manage payroll-related tasks while ensuring smooth office operations. The ideal candidate has strong Excel and MS Office skills, attention to detail, and the ability to handle confidential information in a fast-paced campus environment.

Qualifications

• Strong organizational skills and attention to detail.
• Proficiency with Excel and MS Office for reporting and reconciliation.
• Experience with invoices, accounts payable/receivable, and basic accounting principles.
• Ability to handle confidential employee and financial information professionally.

Responsabilités

• Assist with daily financial transactions, deposits, and reconciliation of sales reports.
• Maintain invoices, purchase orders, and expense records.
• Support accounts payable/receivable processes and payment follow-up.
• Aid budget tracking, expense monitoring, and financial reporting.
• Identify discrepancies and maintain data accuracy and confidentiality.

Connaissances

Organizational skills

Excel proficiency

Financial record keeping

Payroll/timekeeping

Communication skills

Confidentiality handling

Formation

Associate degree in Business Administration, Accounting, Finance, or related field

Outils

Microsoft Office

Description du poste

Overview

Join Our Team!

Are you an organized, detail-oriented professional with a strong administrative and financial background? Thompson Hospitality is seeking a dependable, service-driven Office Coordinator to support our Dining Services operations at Norfolk State University.

This role is ideal for someone who thrives in a fast-paced environment, enjoys working with numbers, and takes pride in maintaining accurate financial records while ensuring daily office operations run smoothly.

Responsibilities

Financial & Accounting Support

• Assist with daily financial transactions, cash handling, deposits, and reconciliation of sales reports.
• Maintain accurate financial records, invoices, purchase orders, and expense documentation.
• Support accounts payable and receivable processes, including invoice tracking and payment follow-up.
• Assist management with budget tracking, expense monitoring, and financial reporting.
• Identify and resolve discrepancies in financial records while maintaining accuracy and confidentiality.

Administrative & Operational Support

• Coordinate daily office operations, including scheduling, correspondence, filing, and office supply management.
• Maintain organized employee records, operational documents, and electronic databases.
• Assist with payroll administration, timekeeping verification, and employee documentation.
• Prepare reports, spreadsheets, and presentations to support management and operational decisions.
• Collaborate with dining leadership to support campus events, meetings, and special projects.

Qualifications

• Previous experience in office administration, bookkeeping, accounting support, or financial coordination preferred.
• Strong proficiency in Microsoft Office, particularly Excel, with the ability to manage spreadsheets, reconcile data, and prepare reports.
• Familiarity with financial transactions, invoicing, accounts payable/receivable, and basic accounting principles.
• Excellent organizational skills, attention to detail, and ability to manage competing priorities.
• Strong written and verbal communication skills with a customer-service mindset.
• Ability to handle confidential employee and financial information professionally.
• Experience in hospitality, food service, campus dining, or a similar operational environment is a plus.
• Associate degree in Business Administration, Accounting, Finance, or a related field preferred; equivalent experience considered.

Competitive Benefits:

• Health/Dental/Vision
• Paid Time Off
• 401(k), matched up to 4%
• Short and Long Term Disability
• Tuition Reimbursement
• Employee Referral Program
• Pet Insurance
• Discounts: Hotels, Travel, Tickets, Restaurants

Who We Are:

Norfolk State University stands as a proud HBCU with a legacy of empowering students through education, leadership, and service. Located in the vibrant city of Norfolk, Virginia, NSU offers a dynamic campus experience just minutes from downtown, the Elizabeth River, and key research and tech hubs. With over 30 programs in fields like cybersecurity, business, education, and health sciences, NSU combines academic excellence with real-world relevance. Rooted in tradition, driven by innovation, and fueled by Spartan pride — NSU is where you rise, lead, and thrive.

Thompson Hospitality is of the largest restaurants, food service, and facilities management companies in the country. We are highly built upon our values, do the right thing, do the best you can, and treat others how you want to be treated, which are shaped by more than 33 years of relationships with our clients, guests, and communities. We offer competitive benefits, see our website for more. https://www.thompsonhospitality.com/

We are an equal opportunity employer and value diversity. All employment decisions are made based on qualifications, merit, and business needs. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status under applicable federal, state, or local laws.