Office Coordinator - Virginia State University

Thompson-Hospitality; Petersburg (VA); On-site; USD 32,000 - 44,000; Full time

Benefits offered by this job

Health/Dental/Vision

Paid Time Off

401(k), matched up to 4%

Short and Long Term Disability

Tuition Reimbursement

Employee Referral Program

Pet Insurance

Discounts: Hotels, Travel, Tickets, &餐

Job summary

Thompson Hospitality is seeking an organized Office Coordinator to support our Dining Services team at Virginia State University. You will manage communications, keep records, and handle day-to-day office tasks with professionalism.

This role is the hub of administration, ensuring smooth schedules, timely responses, and accurate data management for optimal service. You’ll be the friendly main contact for visitors and collaborate with other departments to deliver high-quality service, while

Qualifications

• Experience in office coordination, administrative support, or customer service is advantageous.
• Strong organizational, communication, and software skills.
• Customer-focused with a commitment to delivering high-quality service.

Responsibilities

• Maintain an efficient office environment, overseeing administrative tasks, schedules, and supplies.
• Handle communications, including calls and emails, ensuring timely responses.
• Keep accurate records, databases, and files, and prepare reports as needed.
• Be the main contact for visitors, providing exceptional customer service.
• Assist with financial tasks and collaborate on event coordination.

Skills

Organizational skills

Communication skills

MS Office

Tools

CRM systems

Job description

Overview

Are you an organized, service-oriented professional who enjoys keeping things running smoothly behind the scenes? We’re seeking a dependable and detail-driven Office Coordinator to support our Dining Services team. This vital role ensures the efficient operation of the office while contributing to the overall success of our dining facilities.

In this position, you’ll be the hub of our administrative operations—managing communications, maintaining records, and supporting day-to-day office functions with professionalism and care.

Responsibilities

• Maintain an efficient office environment, overseeing administrative tasks, schedules, and supplies.
• Handle communications, including calls and emails, ensuring timely responses.
• Keep accurate records, databases, and files, and prepare reports as needed.
• Be the main contact for visitors, providing exceptional customer service.
• Assist with financial tasks and collaborate on event coordination.

Qualifications

• Experience in office coordination, administrative support, or customer service is advantageous.
• Strong organizational, communication, and software skills.
• Customer-focused with a commitment to delivering high-quality service.

Competitive Benefits:

• Health/Dental/Vision
• Paid Time Off
• 401(k), matched up to 4%
• Short and Long Term Disability
• Tuition Reimbursement
• Employee Referral Program
• Pet Insurance
• Discounts: Hotels, Travel, Tickets, Restaurants

Who We Are:

Virginia State University, a proud 1890 Land-Grant HBCU, is dedicated to empowering a diverse community of learners through high-impact academics, innovative research, and community-focused outreach. With a mission rooted in lifelong learning and leadership, VSU equips students to become ethical, globally competitive professionals ready to serve and succeed. Guided by a bold vision of sustained excellence, VSU offers a transformative educational experience that nurtures intellect, integrity, and impact. At Virginia State University, education is more than a degree — it’s a launchpad for greatness.

Thompson Hospitality is of the largest restaurants, food service, and facilities management companies in the country. We are highly built upon our values, do the right thing, do the best you can, and treat others how you want to be treated, which are shaped by more than 33 years of relationships with our clients, guests, and communities. We offer competitive benefits, see our website for more. https://www.thompsonhospitality.com/

We are an equal opportunity employer and value diversity. All employment decisions are made based on qualifications, merit, and business needs. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status under applicable federal, state, or local laws.