Office Coordinator - Network Office

Equitasacademy; Los Angeles (CA); On-site; USD 30,307 - 38,572; Full time

Benefits offered by this job

Medical/dental/vision coverage

Paid sick leave

Paid vacation

Job summary

Equitas Academy is seeking an Office Coordinator to keep the Network Office running smoothly. Reporting to the Manager of Development, Communications, External Affairs & Special Projects, you will provide administrative, logistical, and operational support to Talent, Operations, and Schools teams in the Network Office.

You will greet visitors, manage meetings, coordinate calendars and travel, handle office supplies, and act as the primary contact for vendors and partners while maintaining

Qualifications

• Excellent verbal and written communication skills.
• Meticulous attention to detail.
• Ability to manage several projects and demands simultaneously.
• Strong technological proficiency in Microsoft Office; comfortable using a Mac and learning new technologies.

Responsibilities

• Serve as the primary receptionist for the Network Office, including answering phones, greeting visitors, and managing incoming mail and deliveries.
• Help maintain a welcoming, organized, and professional office environment.
• Coordinate office supply ordering and inventory management.
• Serve as the primary point of contact for vendors, coordinating troubleshooting and resolution of service, equipment, and system issues for the Network Office.
• Support invoice processing, purchase orders, expense tracking and purchase reconciliation for Network Office.
• Process and submit reimbursements for Chiefs
• Support facilities-related requests and coordination
• Assist with scheduling shared conference rooms and office spaces
• Maintain filing systems and organizational records while ensuring confidentiality
• Translate all written materials that come from the desk of the office of the CEO.

Skills

Verbal & written communication

Attention to detail

Multitasking

MS Office proficiency

Education

High school diploma

Some college preferred

Tools

Mac OS familiarity

Job description

The Office Coordinator plays a critical role in ensuring the smooth daily functioning of the Network Office. Reporting to the Manager of Development, Communications, External Affairs & Special Projects, the Office Coordinator provides administrative, logistical, and operational support to the Talent, Operations, and Schools teams in the Network Office. This role serves as a key point of contact for visitors, staff, and external partners while helping coordinate meetings, events, and systems in the network office.

Hours: 8:00am – 4:00pm, Monday – Friday

Responsibilities

Network Office Operations

• Serve as the primary receptionist for the Network Office, including answering phones, greeting visitors, and managing incoming mail and deliveries
• Help maintain a welcoming, organized, and professional office environment
• Coordinate office supply ordering and inventory management.
• Serve as the primary point of contact for vendors, coordinating troubleshooting and resolution of service, equipment, and system issues for the Network Office.
• Support invoice processing, purchase orders, expense tracking and purchase reconciliation for Network Office.
• Process and submit reimbursements for Chiefs
• Support facilities-related requests and coordination
• Assist with scheduling shared conference rooms and office spaces
• Maintain filing systems and organizational records while ensuring confidentiality
• Translate all written materials that come from the desk of the office of the CEO.

Administrative Support

• Provide administrative and logistical support to the Talent, Operations, and Schools teams
• Coordinate calendars, meetings, travel arrangements, and cross-functional logistics as needed
• Support with coordinating conference room space and navigating competing needs.
• Assist with data entry, document preparation, and maintaining internal databases and systems

Event Coordination & Special Projects

• Coordinate logistics for network-wide meetings, celebrations, and events
• Support food orders, room setup, supplies, and technology needs for meetings and trainings
• Assist with special projects and other duties as assigned

Required Skills

• Excellent verbal and written communication skills
• Meticulous attention to detail
• Ability to manage several projects and demands simultaneously
• Strong technological proficiency in Microsoft Office; comfortable using a Mac and learning new technologies

Qualifications

• High School Diploma required; some college preferred
• Experience working in a school setting preferred
• Demonstrated ability to work well in fast-paced environment, with changing responsibilities

Salary and Benefits

This is a full-time position. Competitive hourly wage, starting at $22/hour. Benefits include medical/dental/vision coverage and paid sick and vacation time off.

Commitment to Diversity

Equitas Academy is actively seeking to build a diverse and experienced team of educators. We do not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation, or national or ethnic origin. We are an equal opportunity employer.