Legal Secretary

Fisher-; Cleveland (OH); On-site; USD 47,000 - 66,000; Full time

Job summary

Fisher Phillips, a premier international labor and employment law firm, seeks a skilled Legal Secretary to support our attorneys and deliver excellent client service. The role focuses on documents, e-filing, calendar management, travel logistics, and time-entry accuracy within a collaborative environment.

Minimum five years in a legal secretary role, with experience in Lexis Nexis, Pacer, ECF, Aderant Milana, and Concur. Proficiency in MS Office and related systems is required.

Qualifications

• Minimum of five years of experience as a legal secretary.
• Experience with Lexis Nexis, Pacer, ECF, Aderant Milana, and Concur.
• Strong computer proficiency in MS Office and time entry.

Responsibilities

• Formatting briefs, pleadings, correspondence and other legal documents.
• Filing of legal documents with state and federal courts (e-filing knowledge a plus).
• Proofreads all documents for accuracy and completeness before distribution or filing.
• Update and maintain client files.
• Maintain attorney calendars through Outlook and Aderant Milana.
• Organize travel arrangements for assigned attorneys.
• Enter, review and revise timekeeper timesheets with accurate litigation codes.
• Prepare attorney reimbursements and mileage.
• Provide telephone support for attorneys and reception relief.
• Review vendor invoices and submit check requests for payment.
• Participate in review and submission of pre-bills and client bills.

Skills

Legal secretary experience

Litigation terminology knowledge

Attention to detail

Time management

MS Office proficiency

Education

High school diploma

College degree preferred

Tools

Lexis Nexis

Pacer

ECF

Aderant Milana

Concur

MS Office

Document Management Systems

Time Entry

Job description

Fisher Phillips, a premier international labor and employment law firm, is seeking a skilled and experienced Legal Secretary to join our team. In this essential role, you will help ensure the smooth operation of our services, directly supporting our attorneys in delivering exceptional client service and upholding our commitment to excellence.

Key Responsibilities

• Formatting briefs, pleadings, correspondence and other legal documents.
• Filing of legal documents with state and federal courts (e-filing knowledge a plus).
• Regularly and accurately proofreads all documents to ensure accuracy and completeness prior to distribution or filing.
• Update and maintaining client files.
• Maintain attorney calendars through Outlook and Aderant Milana (i.e. scheduling appointments, calendaring due dates, etc.).
• Organize and coordinate travel arrangements for assigned attorneys.
• Accurately entering, reviewing and revising timekeeper timesheets including consistent identification of litigation codes when applicable.
• Preparing attorney reimbursements and mileage.
• Consistently providing friendly and helpful telephone support for assigned attorneys and/or receptionist relief.
• Reviewing and ensuring accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting.
• Participate in the timely review and submission of pre-bills and/or client bills.

Requirements

• Minimum of a high school diploma required (College degree is preferred, but not required).
• A minimum of five years of experience as a legal secretary is required.
• Experience with Lexis Nexis, Pacer, ECF, Aderant Milana, and Concur.
• Demonstrated knowledge of legal terminology, legal documents, and legal processes in the Litigation Department, including the ability to mark and generate a table of contents and table of authorities.
• Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint, and Outlook), Document Management Systems, Time Entry, e-filing and database software.

The hourly rate range for this position is $34.00 - $48.00. Actual base pay within this range will be determined by several components, including but not limited to, location, relevant experience, internal equity, skills, qualifications, and other job-related factors permitted by law.

Why Join Us

At Fisher Phillips, we recognize that exceptional talent is the foundation of our success, enabling us to deliver outstanding service to both our internal and external clients. Joining our team means collaborating in a professional yet dynamic environment that leverages cutting-edge technology. Our leadership is committed to fostering your professional growth and providing opportunities to challenge yourself in meaningful ways.

We believe in rewarding talent with more than just a competitive salary. Our comprehensive benefits package includes health, dental, and vision insurance, a 401(k) with profit sharing, generous paid time off, and holidays.

Your well-being is our priority. We offer 24/7 telehealth services, a variety of wellness programs, and additional optional benefits designed to support your unique lifestyle. At Fisher Phillips, you’ll find a workplace that values your health, happiness, and continued professional development. To learn more about our firm, visit us at www.fisherphillips.com .

Equal Opportunity Employer

Fisher Phillips is committed to providing equal employment opportunities to all employees and applicants, regardless of race, ethnicity, religion, sex (including related medical conditions), gender, sexual orientation, national origin, citizenship status, veteran status, marital status, pregnancy, age, disability, or any other protected status, in compliance with all applicable laws.

The statements in this position description are not necessarily all-inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time.

Relocation costs are not covered.