Office Coordinator — Leadership Support (Onsite)

Utah; Salt Lake City (UT); On-site; USD 51,000 - 53,000; Full time

Job summary

NHMU, the University of Utah’s Natural History Museum in Salt Lake City, is seeking an Administrative & Office Coordinator. Reporting to the Executive Project Manager, you will provide administrative support to the leadership team and seven department heads, helping coordinate calendars, meetings, travel, and office operations on site.

You will manage organizational needs, maintain shared spaces, and assist in daily operations across departments, collaborating with senior staff to keep

Qualifications

• Bachelor’s degree or equivalency required; experience may substitute.
• Experience supporting senior leadership and coordinating meetings.
• Strong calendar management and travel coordination skills.
• Excellent written and verbal communication; highly organized and reliable.

Responsibilities

• Provide administrative support to NHMU leadership and seven department heads.
• Coordinate calendars, meetings, and travel; prepare materials and minutes.
• Manage organization-wide administrative needs and office resources on site.

Skills

Calendar management

Event planning

Executive support

Organizational skills

Communication skills

Education

Bachelor’s degree or equivalent

Master’s degree or equivalent (optional)

Tools

Office admin software

Travel coordination tools

Job description

NHMU, the University of Utah’s Natural History Museum in Salt Lake City, is seeking an Administrative & Office Coordinator. Reporting to the Executive Project Manager, you will provide administrative support to the leadership team and seven department heads, helping coordinate calendars, meetings, travel, and office operations on site.

You will manage organizational needs, maintain shared spaces, and assist in daily operations across departments, collaborating with senior staff to keep