Administrative Assistant 3

Westaff; Helena (MT); On-site; USD 29,000 - 39,000; Full time

Benefits offered by this job

Weekly pay

Free online skills training

State opportunity

Job summary

Westaff is seeking an Administrative Assistant for a state office in Helena, MT. This temporary, at-least-one-year position offers full-time hours (Mon-Fri, 8am-5pm) and a pay of $24.50/hour.

Responsibilities include handling mail and legal documents, maintaining electronic case files, coordinating hearings, and supporting the Board of Public Appeals with letters, agendas, and minutes.

Qualifications

• High School Diploma or GED required.
• One year of training in legal terminology.
• Two years of related administrative legal support experience.
• Other combinations of education and experience may be considered.

Responsibilities

• Opens, reviews, and processes incoming and outgoing mail, including written, fax, email, and certified mailings.
• Prepares legal documents, correspondence and other documents as requested by staff.
• Creates and maintains accurate electronic case files for all contested cases before the OAH using an electronic case management system in accordance with office policies.
• Schedules administrative hearings, coordinates exchange of exhibits and filing of documents, and determines if documents meet filing requirements.
• Coordinates and administers activities for the Board of Public Appeals (BOPA) including drafting letters, agendas, and minutes. Coordinate’s meeting space and drafts payment vouchers for BOPA members’ compensation.

Skills

Administrative support

Legal terminology understanding

Education

High School Diploma/GED

Legal terminology training

Job description

Looking for a chance to work with a state office? Have administrative experience? WE NEED YOU! Westaff is on the lookout for an Administrative Assistant for a state office in Helena, MT!

Term: Temporary, at least 1 year

Schedule: Full Time,

Shift: Monday - Friday, 8am-5pm

Pay: $24.50/hour

What You Will Do:

• Opens, reviews, and processes incoming and outgoing mail, including written, fax, email, and certified mailings.
• Prepares legal documents, correspondence and other documents as requested by staff.
• Creates and maintains accurate electronic case files for all contested cases before the OAH using an electronic case management system in accordance with office policies.
• Schedules administrative hearings, coordinates exchange of exhibits and filing of documents, and determines if documents meet filing requirements.
• Coordinates and administers activities for the Board of Public Appeals (BOPA) including drafting letters, agendas, and minutes. Coordinate’s meeting space and drafts payment vouchers for BOPA members’ compensation.

What You Will Bring:

• High School Diploma/GED.
• One year of training in legal terminology.
• Two years job-related professional administrative legal support experience.
• Other combinations of education and experience may be considered on a case-by-case basis.

What You Will Gain:

• Weekly pay!
• FREE online skills training available
• State opportunity