Office Coordinator- Clearwater

International Diamond Center; Clearwater (FL); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Paid Time Off, including 7 paid HOLIDa

Medical, Dental, and Vision Insurance

Life Insurance

401K with Company match

Job summary

International Diamond Center in Clearwater, FL is seeking an Office Coordinator to support back-of-house operations for our jewelry retail stores. You will handle shipping/receiving, inventory control, store logs, vendor invoices, and daily clerical tasks to keep the store running smoothly.

The role involves order processing, photos of Special Orders, vendor communications, data entry in spreadsheets, answering phones, and assisting the Store Manager with core administrative duties.

Qualifications

• Strong attention to detail is required.
• Strong communication skills required.
• Strong computer skills required.
• Strong follow-up skills required.
• Strong problem solving and interpersonal skills required.
• Strong organizational skills.
• Ability to multitask
• Positive attitude
• Self-starter with strong time management skills
• Proficient in Excel, MS Word and Outlook

Responsibilities

• Balance daily store operations including deposits and payment reports.
• Maintain daily logs in Excel (trade-in log, shipping log, 7-day preview log).
• Photograph Special Orders and upload to POS system.
• Process inventory transfers and Special Orders.
• Reconcile inventory daily and quarterly in POS system.
• Process vendor returns and repairs.
• Order store supplies for the store and the jeweler.
• Perform quality control on all Special Orders.
• Enter Special Orders and vendor invoices.
• Answer phones at the store.
• Ship packages daily to stores, vendors, and customers.
• Receive packages daily from vendors and other stores.
• Provide other duties as assigned by Store Manager

Skills

Attention to detail

Communication skills

Computer skills

Follow-up skills

Problem solving

Interpersonal skills

Organizational skills

Multitasking

Positive attitude

Time management

Excel

Outlook

MS Word

Tools

Excel

MS Word

Outlook

Job description

Office Coordinator Job Summary

The Office Coordinator oversees the back of the house functions for a retail jewelry store. This will include shipping and receiving inventory to our vendors and other retail jewelry stores in the Company as well as assists the Store Manager with key functions. A typical day might involve handling incoming and outgoing shipments, entering and performing quality control on Special Orders, taking phone calls and ordering supplies for the store. They manage their store’s retail logs and ensure everyday tasks are completed in a timely manner.

• Balance the daily business for the store including cash and check deposits and reports verifying payment totals
• Maintain various daily logs in excel including trade in log, shipping log and 7day preview log
• Taking pictures of Special Orders received and upload to the POS system
• Process inventory including transfers from the other stores and Special Orders
• Reconcile inventory on a daily and quarterly basis in the POS system
• Process vendor returns and repairs
• Order supplies for the store and for the jeweler
• Perform Quality Control all Special Orders from vendors
• Enter Special Orders and vendor invoices
• Assist with answering the phones at the store
• Ship packages out daily to other stores, vendors and customers
• Receive in packages daily from vendors and other stores
• Provide other related duties as assigned by the Store Manager

Office Coordinator Job Summary

The Office Coordinator oversees the back of the house functions for a retail jewelry store. This will include shipping and receiving inventory to our vendors and other retail jewelry stores in the Company as well as assists the Store Manager with key functions. A typical day might involve handling incoming and outgoing shipments, entering and performing quality control on Special Orders, taking phone calls and ordering supplies for the store. They manage their store’s retail logs and ensure everyday tasks are completed in a timely manner.

Office Coordinator Responsibilities

• Balance the daily business for the store including cash and check deposits and reports verifying payment totals
• Maintain various daily logs in excel including trade in log, shipping log and 7day preview log
• Taking pictures of Special Orders received and upload to the POS system
• Process inventory including transfers from the other stores and Special Orders
• Reconcile inventory on a daily and quarterly basis in the POS system
• Process vendor returns and repairs
• Order supplies for the store and for the jeweler
• Perform Quality Control all Special Orders from vendors
• Enter Special Orders and vendor invoices
• Assist with answering the phones at the store
• Ship packages out daily to other stores, vendors and customers
• Receive in packages daily from vendors and other stores
• Provide other related duties as assigned by the Store Manager

Office Coordinator Qualifications

• Strong attention to detail required
• Strong communication skills required
• Strong computer skills required
• Strong follow up skills required
• Strong problemsolving and interpersonal skills required
• Strong organizational skills
• Ability to multitask
• Positive attitude
• Selfstarter with strong time management skills required
• Proficient in Excel, MS Word and Outlook

Office Coordinator Benefits

• Paid Time Off, including 7 paid Holidays
• Medical, Dental, and Vision Insurance
• Life Insurance
• 401K with Company match

An Equal Opportunity Employer

We do not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.