Jewelry Retail Office Coordinator — Shipping & Inventory

International Diamond Center; Clearwater (FL); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Paid Time Off, including 7 paid HOLIDa

Medical, Dental, and Vision Insurance

Life Insurance

401K with Company match

Job summary

International Diamond Center in Clearwater, FL is seeking an Office Coordinator to support back-of-house operations for our jewelry retail stores. You will handle shipping/receiving, inventory control, store logs, vendor invoices, and daily clerical tasks to keep the store running smoothly.

The role involves order processing, photos of Special Orders, vendor communications, data entry in spreadsheets, answering phones, and assisting the Store Manager with core administrative duties.

Qualifications

• Strong attention to detail is required.
• Strong communication skills required.
• Strong computer skills required.
• Strong follow-up skills required.
• Strong problem solving and interpersonal skills required.
• Strong organizational skills.
• Ability to multitask
• Positive attitude
• Self-starter with strong time management skills
• Proficient in Excel, MS Word and Outlook

Responsibilities

• Balance daily store operations including deposits and payment reports.
• Maintain daily logs in Excel (trade-in log, shipping log, 7-day preview log).
• Photograph Special Orders and upload to POS system.
• Process inventory transfers and Special Orders.
• Reconcile inventory daily and quarterly in POS system.
• Process vendor returns and repairs.
• Order store supplies for the store and the jeweler.
• Perform quality control on all Special Orders.
• Enter Special Orders and vendor invoices.
• Answer phones at the store.
• Ship packages daily to stores, vendors, and customers.
• Receive packages daily from vendors and other stores.
• Provide other duties as assigned by Store Manager

Skills

Attention to detail

Communication skills

Computer skills

Follow-up skills

Problem solving

Interpersonal skills

Organizational skills

Multitasking

Positive attitude

Time management

Excel

Outlook

MS Word

Tools

Excel

MS Word

Outlook

Job description

International Diamond Center in Clearwater, FL is seeking an Office Coordinator to support back-of-house operations for our jewelry retail stores. You will handle shipping/receiving, inventory control, store logs, vendor invoices, and daily clerical tasks to keep the store running smoothly.

The role involves order processing, photos of Special Orders, vendor communications, data entry in spreadsheets, answering phones, and assisting the Store Manager with core administrative duties.