Office Coordinator -Caldwell, ID

Simplot; Caldwell (ID); On-site; USD 42,000 - 56,000; Full time

Job summary

Simplot Caldwell is seeking an Office Coordinator to manage administrative duties, visitor reception, and support for plant leadership and HR activities. The role involves coordinating plant tours, events, and daily office operations in a fast-paced environment.

The ideal candidate will have 2+ years in office coordination, strong Microsoft Office skills, and excellent communication to interact with employees, vendors, and guests at the Caldwell facility.

Qualifications

• High school diploma or GED.
• 2+ years of administrative/office coordination experience preferred.
• Experience supporting multiple stakeholders in a fast-paced environment preferred.

Responsibilities

• Greet and assist visitors, vendors, contractors, auditors, and applicants.
• Coordinate plant tours and visitor activities with logistics and safety requirements.
• Provide administrative support to plant leadership and cross-functional teams.
• Support HR activities including onboarding coordination and communications.
• Answer calls, take messages, and direct inquiries to appropriate contacts.
• Maintain office supplies and coordinate with vendors for events and needs.
• Coordinate meetings, recognition programs, and special events.

Skills

Administrative support

Customer service

Microsoft Office

Communication skills

Education

High school diploma

Tools

Outlook

Excel

Word

PowerPoint

Job description

Office Coordinator -Caldwell, ID

The Simplot Company is a diverse, privately held global food and agriculture company headquartered in Boise, Idaho. We are a true farm-to-table company with an integrated portfolio including food processing and food brands, phosphate mining, fertilizer manufacturing, farming, ranching and cattle production, and other enterprises related to agriculture.

Summary

This job performs a wide variety of administrative, clerical, and customer service duties in support of plant operations, leadership, and employee engagement activities. Serves as the primary point of contact for visitors, contractors, vendors, auditors, and employees, ensuring a professional and welcoming experience. Responsibilities include coordinating plant tours, managing office operations, supporting onboarding activities, assisting with employee events, maintaining records, and providing administrative support to plant leadership and the Human Resources team. Requires strong organizational skills, flexibility, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Greets and assists visitors, vendors, contractors, auditors, and job applicants, serving as a professional and welcoming representative of the facility.

• Coordinates plant tours and visitor activities, ensuring schedules, communications, safety requirements, and logistics are organized and completed accurately.

• Provides administrative support to plant leadership and cross-functional teams, including scheduling, correspondence, document preparation, data entry, and special projects.

• Supports Human Resources activities including onboarding coordination, employee communications, and data entry.

• Answers and directs telephone calls, responds to inquiries, takes messages, and provides information to employees and external contacts.

• Maintains office supplies, places orders, and coordinates with vendors to ensure office and event needs are met.

• Coordinates meetings, employee recognition programs, community involvement initiatives, and special events, including vendor communication, catering arrangements, and event logistics.

• Assists with employee engagement activities, charitable campaigns, and site-wide programs in collaboration with plant leadership and other Simplot locations.

• Processes incoming and outgoing mail, shipments, invoices, and other routine administrative documentation.

• Maintains accurate records, files, reports, and confidential information in accordance with company policies and procedures.

• Supports contractor and visitor management processes, including security access, required documentation, and training records.

• Performs general clerical and administrative duties as assigned to support efficient plant operations.

Typical Education

High school diploma or general education degree (GED)

Relevant Experience

• 2+ years of administrative, office coordination, customer service, or related experience preferred.

• Experience supporting multiple stakeholders and managing competing priorities in a fast-paced environment preferred.

Other Information

• Demonstrated proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.

• Strong interpersonal, communication, and customer service skills with the ability to interact professionally with individuals at all levels of the organization.

• Ability to effectively prioritize work, adapt to changing business needs, and manage multiple tasks simultaneously.

• Demonstrated reliability, professionalism, and attention to detail.

• Ability to maintain confidentiality and handle sensitive information appropriately.

• Flexibility to support occasional plant events outside of normal working hours as business needs require.

Job Requisition ID : 27475

Travel Required : None

Location(s) : GF Idaho Plant - Caldwell

Country : United States

The Simplot Company is proud to be an Equal Opportunity Employer and will consider all qualified applicants for employment without regard to race, color, religion, national origin, ancestry, age, sex, gender, gender identity, gender expression, genetic information, physical or mental disability, medical condition, sexual orientation, military or veteran status, marital status, or any other protected status.

If the Simplot Company decides to offer you this position, such offer will be conditioned on your satisfactory completion of a post-offer criminal background check. For Washington Job Applicants, see the Washington State Attorney General’s Washington Fair Chance Act Guide and RCW 49.94.010 (https://app.leg.wa.gov/RCW/default.aspx?cite=49.94) for more information.