Office Coordinator -Caldwell, ID

Simplot Company; Caldwell, Northern (ID, KY); On-site; USD 36,000 - 52,000; Full time

Job summary

The Simplot Company in Caldwell, Idaho seeks an administrative professional to support plant operations, leadership, and the HR team. You will greet visitors, coordinate tours, manage records, and assist with onboarding, events, and communications.

Strong organizational skills and the ability to handle multiple priorities in a fast-paced environment are essential. Proficiency with Microsoft Office is required, and some after-hours support may be needed for events.

Qualifications

• High school diploma or GED required.
• 2+ years in administrative, office coordination, or customer service roles preferred.
• Proficient with Microsoft Office applications.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Greets and assists visitors, vendors, contractors, auditors, and applicants as a professional, welcoming representative.
• Coordinates plant tours and visitor activities, ensuring schedules, communications, safety requirements, and logistics are organized.
• Provides administrative support to plant leadership and cross-functional teams, including scheduling, correspondence, document preparation, data entry, and special projects.
• Supports Human Resources activities including onboarding coordination, employee communications, and data entry.
• Answers and directs telephone calls, responds to inquiries, takes messages, and provides information to employees and external contacts.
• Maintains office supplies, places orders, and coordinates with vendors to ensure office and event needs are met.
• Coordinates meetings, employee recognition programs, community involvement initiatives, and special events, including vendor communication, catering arrangements, and event logistics.
• Assists with employee engagement activities, charitable campaigns, and site-wide programs in collaboration with plant leadership and other Simplot locations.
• Processes incoming and outgoing mail, shipments, invoices, and other routine administrative documentation.
• Maintains accurate records, files, reports, and confidential information in accordance with company policies and procedures.
• Supports contractor and visitor management processes, including security access, required documentation, and training records.
• Performs general clerical and administrative duties as assigned to support efficient plant operations.

Education

High school diploma or GED

Tools

Outlook

Word

Excel

PowerPoint

Job description

Select how often (in days) to receive an alert:

The Simplot Company is a diverse, privately held global food and agriculture company headquartered in Boise, Idaho. We are a true farm-to-table company with an integrated portfolio including food processing and food brands, phosphate mining, fertilizer manufacturing, farming, ranching and cattle production, and other enterprises related to agriculture.

Summary

This job performs a wide variety of administrative, clerical, and customer service duties in support of plant operations, leadership, and employee engagement activities. Serves as the primary point of contact for visitors, contractors, vendors, auditors, and employees, ensuring a professional and welcoming experience. Responsibilities include coordinating plant tours, managing office operations, supporting onboarding activities, assisting with employee events, maintaining records, and providing administrative support to plant leadership and the Human Resources team. Requires strong organizational skills, flexibility, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Greets and assists visitors, vendors, contractors, auditors, and job applicants, serving as a professional and welcoming representative of the facility.
• Coordinates plant tours and visitor activities, ensuring schedules, communications, safety requirements, and logistics are organized and completed accurately.
• Provides administrative support to plant leadership and cross-functional teams, including scheduling, correspondence, document preparation, data entry, and special projects.
• Supports Human Resources activities including onboarding coordination, employee communications, and data entry.
• Answers and directs telephone calls, responds to inquiries, takes messages, and provides information to employees and external contacts.
• Maintains office supplies, places orders, and coordinates with vendors to ensure office and event needs are met.
• Coordinates meetings, employee recognition programs, community involvement initiatives, and special events, including vendor communication, catering arrangements, and event logistics.
• Assists with employee engagement activities, charitable campaigns, and site-wide programs in collaboration with plant leadership and other Simplot locations.
• Processes incoming and outgoing mail, shipments, invoices, and other routine administrative documentation.
• Maintains accurate records, files, reports, and confidential information in accordance with company policies and procedures.
• Supports contractor and visitor management processes, including security access, required documentation, and training records.
• Performs general clerical and administrative duties as assigned to support efficient plant operations.

Typical Education

High school diploma or general education degree (GED)

• 2+ years of administrative, office coordination, customer service, or related experience preferred.
• Experience supporting multiple stakeholders and managing competing priorities in a fast-paced environment preferred.

Other Information

• Demonstrated proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Strong interpersonal, communication, and customer service skills with the ability to interact professionally with individuals at all levels of the organization.
• Ability to effectively prioritize work, adapt to changing business needs, and manage multiple tasks simultaneously.
• Demonstrated reliability, professionalism, and attention to detail.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Flexibility to support occasional plant events outside of normal working hours as business needs require.

Job Requisition ID:27475

Travel Required:None

Location(s):GF Idaho Plant - Caldwell

Country:United States

The Simplot Company is proud to be an Equal Opportunity Employer and will consider all qualified applicants for employment without regard to race, color, religion, national origin, ancestry, age, sex, gender, gender identity, gender expression, genetic information, physical or mental disability, medical condition, sexual orientation, military or veteran status, marital status, or any other protected status.