Administrative Assistant – Teaching & Learning Directors

Intermediate School District 917; Rosemount (MN); On-site; USD 27,000 - 39,000; Full time

Job summary

INTERMEDIATE SCHOOL DISTRICT 917 is seeking an Administrative Assistant to support the Director of Teaching and Learning and the Director of Social/Emotional Learning at the district office in Rosemount, MN. Hours are 8 per day, 226 days per year, with a starting rate of $24.12 per hour under the Office Professionals contract.

The Administrative Assistant will handle confidential communications, front-line inquiries, scheduling, budget tracking, onboarding, and records management, while

Qualifications

• Minimum of a high school diploma or GED with 1–3 years of admin support experience.
• Self-starter with a positive attitude and ability to work independently.
• Strong written and verbal communication and organizational skills.
• Proficient with Word, Excel, Google Docs and shared files.
• Able to learn SpEd Forms, Infinite Campus, Kelly Education, eFin, Destiny, and district systems.
• Capable of handling multiple deadlines and annual activities.
• Ability to maintain confidentiality and follow district procedures.
• Team-oriented with ability to work with staff, students, families, vendors and partners.

Responsibilities

• Perform program-specific administrative functions; compose, review, and edit correspondence, reports, presentations, and publications for accuracy and consistency.
• Act as a resource and secretary for department staff, assisting with daily duties and ensuring timely access to materials, information, and training.
• Coordinate professional development, training, and staff onboarding activities, including schedules, registrations, materials, attendance records, and completion checklists.
• Coordinate staff evaluation schedules and maintain related tracking records in accordance with district procedures.
• Schedule meetings, prepare materials and notes, and assist with annual activities and special projects.
• Complete financial transactions with public and district personnel; process purchase requisitions, invoices, vendor paperwork, and mileage documentation.
• Coordinate the purchase of supplies, curriculum, assessment materials, and training resources; monitor and track budget expenditures and maintain related grant records.
• Maintain inventories and coordinate access to curriculum, assessment, training, and technology resources.
• Prepare and update program data, reports, shared files, website information, and department communications.
• Maintain staff attendance records, timesheets, checklists, and personnel support lists in accordance with district procedures.
• Act as a resource for parents, students, non-district staff, and the general public to provide information and facilitate access to and collaboration with district programs and services.
• Answer phones, transfer calls, take messages, and respond to routine inquiries.
• Assist in recording, updating, and maintaining files, protecting confidential information and access to shared records.
• Perform other job-related duties as assigned

Skills

Self-starter

Communication skills

Organizational skills

Time management

Teamwork

Education

High school diploma or GED

Tools

Word

Excel

Google Docs

SpEd Forms

Infinite Campus

Kelly Education

eFin

Destiny

Job description

INTERMEDIATE SCHOOL DISTRICT 917 is seeking an Administrative Assistant to support the Director of Teaching and Learning and the Director of Social/Emotional Learning at the district office in Rosemount, MN. Hours are 8 per day, 226 days per year, with a starting rate of $24.12 per hour under the Office Professionals contract.

The Administrative Assistant will handle confidential communications, front-line inquiries, scheduling, budget tracking, onboarding, and records management, while