Administrative Coordinator

Installed Building Products; Sacramento (CA); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Company Life Insurance

Longevity Stock Program

IBP Foundation

Scholarship opportunities

Paid vacation and holidays

Employee Financial Assistance Program

Opportunities for growth and advance.

401(K) with company matching

Supplemental Insurance

Job summary

Gold Star Insulation, a member of the Installed Building Products family in Sacramento, is seeking an entry-level to mid-level accounting support. You will manage client billing, process invoices, assist with data entry, reconciliations, payroll reviews, and general administrative tasks to keep the office running smoothly.

This role emphasizes accuracy, strong Excel skills, and the ability to work both independently and with teams across accounting, sales, production and operations.

Qualifications

• Familiarity with basic accounting principles.
• 1+ years in accounting or admin support.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Excel and Office.

Responsibilities

• Manage and process client billing and invoicing in a timely and accurate manner.
• Assist with general accounting duties, including data entry, account reconciliation, and file maintenance.
• Own accounts receivable functions, including following up on outstanding payments.
• Provide administrative support to accounting, sales, production, and operations teams.
• Assist with payroll processing and timekeeping reviews as needed.
• Organize and maintain digital and physical files and records.
• Prepare reports and spreadsheets for internal tracking and analysis.
• Communicate professionally with clients, vendors, and team members.
• Support with general office tasks and assist other departments as needed.
• Perform other administrative and financial support tasks as assigned.

Skills

Accounting basics

Accounting experience

Attention to detail

Organizational skills

Excel

Independent & collaborative work

Tools

MS Excel

Job description

Key Responsibilities

• Manage and process client billing and invoicing in a timely and accurate manner
• Assist with general accounting duties, including data entry, account reconciliation, and file maintenance
• Active ownership of accounts receivable functions, including following up on outstanding payments
• Provide administrative support to the accounting, sales, production, and operations teams
• Assist with payroll processing and timekeeping reviews as needed
• Organize and maintain digital and physical files and records
• Prepare reports and spreadsheets for internal tracking and analysis
• Communicate professionally with clients, vendors, and team members
• Support with general office tasks and assist other departments as needed
• Perform other administrative and financial support tasks as assigned

Qualifications

• Some working knowledge of basic accounting principles
• 1+ years of experience in accounting or administrative support preferred
• Strong attention to detail and a high level of accuracy
• Excellent organizational and time management skills
• Proficiency in Microsoft Office Suite (especially Excel)
• Ability to work independently and collaboratively in a fast-paced environment

Hourly rate

$24.00–$26.00, depending on experience

Schedule

Monday- Friday

7:30 am- 4:00 pm or 8:00 am- 4:3 pm

Physical Demands

This position is primarily sedentary and performed in a professional office environment. The employee must be able to remain seated for extended periods, operate a computer and other office equipment, and perform repetitive motions such as typing and mouse use. The role may occasionally require standing, walking, bending, and lifting light office supplies up to 15 pounds. The employee must have sufficient visual acuity to read printed materials and electronic displays, as well as adequate hearing and speech to communicate effectively in person and by phone.

Benefits

• Medical, dental, and vision coverage
• Company Life Insurance
• Longevity Stock Program
• IBP Foundation
• Scholarship opportunities
• Paid vacation and holidays
• Employee Financial Assistance Program
• Opportunities for growth and advancement.
• 401(K) (Pre-Tax and Post-Tax) Roth 401(k) with company matching
• Supplemental Insurance (Short- and Long-Term disability, hospital indemnity, accident, critical illness, supplemental life insurance

Gold Star Insulation is a proud member of the Installed Building Products (IBP) family of companies. We take great pride in our commitment to delivering exceptional customer service, which has contributed to our high customer satisfaction ratings. This success is a direct result of our commitment to delivering high-quality work and reliability. We are always looking for hard-working individuals who share our mission of helping our customers and contributing to the continued success of Builders. Our people are our most valuable asset, and if you consider yourself a leader in this industry, we want to hear from you.

EEO Statement

We are an Equal Opportunity Employer and consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.