Office Coordinator

VitalCaring Group; West Lake Hills (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical, Dental & Vision

401(k) with company match

Paid time off

Disability benefits

Job summary

VitalCaring is seeking an Office Coordinator to support our expanding home health and hospice services. In this role you will provide administrative support to the Branch Director, manage office operations, handle onboarding, mail, and vendor communications, ensuring a smooth daily workflow.

You'll collaborate with a compassionate team, use standard office software, and contribute to a professional, patient-centered environment while supporting growth across our Texas locations.

Qualifications

• High school diploma required; valid state driver's license and auto insurance.
• Minimum two years of general office experience; healthcare preferred.

Responsibilities

• Manage office functions and processes including clerical, personnel, and office machines.
• Completes I-9 forms for new hires, and collects required documents on day one of employment.
• Ensures new hires attend Virtual General Orientation, preparing and organizing any documents new hires will need in advance.
• Processes incoming and outgoing mail, including documents to be mailed to patients and vendor invoices.
• Assist with communications such as answering incoming calls including outbound calls on behalf of the branch.
• Order needed supplies from the appropriate vendor, serving as the main point-of-contact.
• Assists in updating electronic documents and data entry in applicable systems.

Skills

Interpersonal skills

Organizational skills

Tech-savvy

Medical terminology knowledge

Education

High school diploma

Tools

Office software

Job description

Join VitalCaring - Where Your Passion Changes Lives!

Are you looking for a career where compassion meets purpose? At VitalCaring, we're more than a home health and hospice provider - we're a family that supports, inspires, and uplifts both our patients and our team members.

Who We Are

Founded in 2021, VitalCaring has grown into a leading provider of home health and hospice services, with over 100 locations across the country. We are committed to fostering a culture of support, growth, and excellence for our team that is the backbone of how we ensure we deliver exceptional patient care.

Why Choose VitalCaring?

Work That Fits Your Life

Discover the ideal balance of purpose and flexibility. As a full-time salaried clinician, you'll enjoy the stability of a consistent role with the freedom to manage personal commitments throughout your day. Our field team thrives in an environment that empowers them to make a real impact - while still having the time and space to prioritize what matters most at home. With a generous 6 weeks of paid time off each year, you'll have the opportunity to recharge, reconnect, and return ready to do your best work.

Make a Meaningful Impact

Help patients and families navigate their healthcare journey with compassion and dignity.

Thrive in a Supportive Team

Work with a team who genuinely care and invest in your success.

Grow Your Career

Take advantage of advanced training, mentorship, and career development opportunities.

Competitive Pay & Benefits

Receive a rewarding compensation package that recognizes your dedication and expertise. Our benefits are designed to empower you with the resources, flexibility, and security needed to thrive both professionally and personally.

• Medical, Dental & Vision
• Pharmacy Benefits
• Virtual & Mental Health Support
• Flexible Spending Accounts (FSAs) & Health Savings Account (HSA)
• Supplemental Health & Life Insurance

• 401(k) with Company Match
• Employee Referral Program
• Prepaid Legal Plans

• Identity Theft Protection

Work-Life Balance & Perks

• Paid Time Off
• Pet Insurance
• Tuition & Continuing Education Reimbursement

How You Will Make a Difference

As we expand our services in new and existing markets, we're looking for an Office Coordinator who shares our values of being Trustworthy, Capable, Compassionate, Proactive, and most importantly, called to serve. The Office Coordinator provide administrative support of branch office activities and makes an impact by directly working with the Branch Director to manage the office environment so that employees can deliver their best work.

As the Office Coordinator, you will:

• Manage office functions and processes including clerical, personnel, and office machines
• Completes I-9 forms for new hires, and collects required documents on day one of employment
• Ensures new hires attend Virtual General Orientation, preparing and organizing any documents new hires will need in advance
• Processes incoming and outgoing mail, including documents to be mailed to patients and vendor invoices
• Assist with communications such as answering incoming calls including outbound calls on behalf of the branch
• Order needed supplies from the appropriate vendor, serving as the main point-of-contact
• Assists in updating electronic documents and data entry in applicable systems

Skills for Success:

• Excellent interpersonal and organizational skills
• Familiarity with common office equipment
• Familiar and comfortable with technology and computers
• Knowledge of medical terminology preferred.

Compensation/Earning Potential:

We offer team members the opportunity to build a positive future and to find the best and last job they will ever have. Our package includes:

• Comprehensive health, dental, and disability benefits
• 401(k) program with company match
• Generous paid time off.

Experience to Deliver on our Mission:

• High school diploma, valid state driver's license and auto liability insurance
• Two year of general office experience; in healthcare environment preferred

Come home to VitalCaring where you will find your passion, find your people, and find yourself again. Together we can transform lives and foster hope through genuine caring.

Explore your future with VitalCaring today.

All employment decisions are made without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic. Candidates are evaluated based on job-related qualifications, skills, and business needs.