Office Coordinator, Home Health Full time

VitalCaring Group; Sarasota (FL); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Health benefits

401(k) with match

Paid time off

Vision insurance

Dental coverage

Job summary

VitalCaring is seeking an Office Coordinator to ensure smooth branch operations in a fast-paced home health environment. You will support clinicians by organizing tasks, handling communications, and maintaining efficient office systems delivered with care and reliability.

The role emphasizes proactive organization, ownership, and teamwork to enable high-quality patient care and stable daily operations across the branch.

Qualifications

• High school diploma or equivalent
• 2 years of administrative or office experience (healthcare preferred)
• Strong organizational skills with attention to detail
• Excellent communication and customer service skills, including phone support
• Comfortable working with computers, systems, and office technology
• Ability to multitask, prioritize, and adapt in a fast-paced environment

Responsibilities

• Manage day-to-day office operations, including clerical tasks, supplies, and office systems
• Partner with the Branch Director to support team needs and maintain an efficient work environment
• Coordinate onboarding tasks, including I-9 completion and new hire documentation
• Prepare and organize materials for new hire orientation and ensure readiness for day one
• Handle incoming and outgoing mail, including patient-related documentation and vendor invoices
• Answer incoming calls and support outbound communication on behalf of the branch
• Maintain accurate records through data entry and updates in internal systems
• Serve as a key point of contact for office needs, vendors, and team support

Skills

Administrative experience

Healthcare experience

Organization

Communication

Education

High school diploma or equivalent

Job description

Office Coordinator - Home Health

VitalCaring - Where Your Work Behind the Scenes Drives Care at the Frontline

At VitalCaring, we don't just deliver care - we create meaningful connections that change lives. As an Office Coordinator, you play a critical role in making that possible - supporting branch operations, keeping teams organized, and ensuring clinicians have what they need to deliver exceptional patient care.

This is a role for someone who thrives in organization, communication, and a fast-paced environment - someone who takes ownership, stays ahead of details, and keeps everything running smoothly.

If you're proactive, reliable, and driven by purpose, this is where you belong.

Who We Are

Founded in 2021, VitalCaring has quickly grown into a leading provider of home health and hospice services, with over 100 locations nationwide. Our mission is simple:

to transform lives and foster hope through genuine caring.

Our values guide everything we do:

Trustworthy. Capable. Compassionate. Proactive. Called.

Why Join VitalCaring?

• Be the backbone of the team - Support daily operations so clinicians can focus on patient care
• Make a meaningful impact - Your work directly enables quality care delivery
• Supportive, team-first culture - Work with leaders and teammates who invest in your success
• Stability growth - Full-time role with opportunities to develop and grow your career
• Comprehensive benefits - Competitive pay, full benefits, PTO, and more

What You'll Do

Keep the branch running smoothly through strong organization, communication, and follow-through:

• Manage day-to-day office operations, including clerical tasks, supplies, and office systems
• Partner with the Branch Director to support team needs and maintain an efficient work environment
• Coordinate onboarding tasks, including I-9 completion and new hire documentation
• Prepare and organize materials for new hire orientation and ensure readiness for day one
• Handle incoming and outgoing mail, including patient-related documentation and vendor invoices
• Answer incoming calls and support outbound communication on behalf of the branch
• Maintain accurate records through data entry and updates in internal systems
• Serve as a key point of contact for office needs, vendors, and team support

What We're Looking For

We're seeking someone who brings organization, professionalism, and a strong sense of ownership:

• High school diploma or equivalent required
• 2 years of administrative or office experience (healthcare preferred)
• Strong organizational skills with attention to detail
• Excellent communication and customer service skills, including phone support
• Comfortable working with computers, systems, and office technology
• Ability to multitask, prioritize, and adapt in a fast-paced environment

What Sets You Apart

• Experience supporting a healthcare or clinical office environment
• Proactive mindset—you anticipate needs and take action
• Positive, team-oriented attitude with a willingness to jump in where needed
• Strong follow-through and accountability
• Ability to stay organized while managing multiple priorities

At VitalCaring, your role matters. Every task, every interaction, every detail contributes to something bigger - bringing a culture of caring to every encounter.

Benefits

• Health & Wellness
• Medical, Dental, and Vision coverage
• Pharmacy benefits
• Virtual care and mental health support
• Flexible Spending Accounts (FSA) and Health Savings Account (HSA)
• Supplemental health and life insurance
• 401(k) with company match
• Employee referral program
• Prepaid legal services
• Identity theft protection
• Generous paid time off
• Pet insurance
• Tuition and continuing education reimbursement

All employment decisions are made without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic. Candidates are evaluated based on job-related qualifications, skills, and business needs.