Office Coordinator

Socket.dev; Watchung (NJ); On-site; USD 40,000 - 55,000; Full time

Job summary

Estate & Elder Law in Watchung, NJ, seeks an Office Coordinator & Ambassador of First Impressions to ensure smooth daily operations. You will manage calendars, scheduling, correspondence, and office logistics while supporting staff with clerical duties.

Ideal candidates bring strong organizational and multitasking skills, excellent communication, and proficiency with Microsoft Office Suite, Word, Excel, and PowerPoint. This role includes greeting visitors and coordinating events.

Qualifications

• Requires strong organizational skills and multitasking abilities.
• Excellent written and verbal communication for collaboration with staff.
• Proficiency with Microsoft Office and scheduling/billing tools preferred.

Responsibilities

• Administrative Support: manage calendars, scheduling, data entry, filing, correspondence, and document management.
• Office Operations: order and restock supplies, manage vendors, maintain equipment.
• Communication: act as primary contact for inquiries, answer phones, manage emails.
• Organization: maintain filing systems, process mail, prepare documents or reports.
• Event Coordination: assist with planning meetings, conferences, and special events.
• Front Office Management: greet visitors, route calls, manage mail.

Skills

Organization

Communication

Technical Proficiency

Problem-Solving

Education

High School Diploma

Associate Degree

Bachelor's Degree

Tools

Microsoft Office Suite

MS Word

MS Excel

MS PowerPoint

Job description

Office Coordinator & Ambassador of First Impressions

Estate & Elder Law

Watchung, NJ

Join the highly experienced and tenured team of professionals at our law firm that solely practicing Estate and Elder Law.

To learn more about us, please visit us at www.edwardsestatelaw.com.

Our Office Coordinator & Ambassador of First Impressionsensures smooth daily business operations by managing administrative tasks, scheduling, and office logistics. Key responsibilities include handling correspondence, maintaining supplies, greeting visitors, and supporting staff with clerical duties. The position requires strong organizational skills, communication, and multitasking skills to maintain an efficient, well-organized office environment.

Key Responsibilities and Duties:

• Administrative Support: Managing calendars, scheduling appointments, and arranging meetings or travel, handling data entry, filing, correspondence, and document management.
• Office Operations: Ordering and restocking office supplies, managing vendor relationships, and maintaining office equipment.
• Communication: Acting as the primary point of contact for inquiries, answering phones, and managing emails.
• Organization: Maintaining filing systems, processing mail, and preparing documents or reports.
• Event Coordination: Assisting with the planning of company meetings, conferences, and special events.
• Front Office Management: Greeting visitors, answering and routing phone calls, and managing incoming/outgoing mail.

Essential Skills

• Organization: Strong ability to manage multiple tasks and prioritize effectively.
• Communication: Excellent written and verbal skills for collaborating with diverse teams.
• Technical Proficiency: Mastery of office software like Microsoft Office Suite and specialized tools for scheduling or billing. Intermediate level in MS Word, MS Excel and MS Power Point.
• Problem-Solving: Identifying workflow issues and suggesting improvements for better efficiency.

Required Skills and Qualifications:

• Interpersonal Communications: Strong skills in Microsoft Office Suite (Word, Excel, Outlook) and office scheduling tools.
• Organization & Multitasking: Ability to prioritize tasks and manage multiple projects simultaneously.

• Experience: Three (3) Years of office management experience; five (5) year of clerical experience.
• Education: A high school diploma is the minimum, but an associate's or bachelor's degree in business administration is preferred.
• Certifications: Professional credentials like Certified Administrative Professional (CAP) or Microsoft Office Specialist (MOS) is a plus but not required.

Work Environment

• This is an office environment with low noise levels.
• Must be able to lift to 10 pounds.
• Driving to drop off occasional office mailings within a 5-mile radius.