Office Coordinator

Hawthorne Lane; Washington (District of Columbia); On-site; USD 50,000 - 65,000; Full time

Job summary

Hawthorne Lane, a boutique law firm in Washington, DC, is seeking an Office Coordinator to be the primary facilities and administrative professional in a high-traffic office. You will manage facilities needs, schedule rooms, coordinate meetings and events, and support staff, clients, and visitors with a polished, professional presence.

If you enjoy creating organized workflows, thrive in a collaborative environment, and take pride in providing high-quality service, this is the position for you.

Qualifications

• Two+ years of coordinator-level experience in a law or professional services setting.
• Strong administrative, customer service, hospitality, and organizational skills.
• Proficient with Microsoft Office and adaptable to new systems.
• Professional, articulate and reliable.

Responsibilities

• Coordinate facilities maintenance and liaise with vendors.
• Greet clients, visitors and staff in person, by phone and email.
• Prepare conference rooms and manage a high-volume meeting calendar.
• Lead logistics for catering, signage, and event materials.
• Ensure meeting materials reach participants and address A/V needs.
• Assemble documents, spreadsheets and slide decks for participants.
• Track event details and prepare concise leadership reports.
• Provide broad administrative and office support, including onboarding and inventory.

Skills

Administrative support

Customer service

Hospitality

Organizational skills

Microsoft Office

Technology-savvy

Tools

Microsoft Office Suite

Job description

This boutique law firm is seeking an Office Coordinator to serve as the primary facilities and administrative professional in a high-trafficked Washington, DC office. In this role, you will manage facilities needs and room scheduling, order supplies, coordinate meetings and events, and support staff, clients, and visitors with a polished, professional presence. If you enjoy creating organized workflows, thrive in a collaborative environment, and take pride in providing high-quality service, this is the position for you.

Key Responsibilities:

• Coordinate all facilities such as repairs and routine maintenance, liaising with internal and external vendors.


• Be a welcoming presence, providing support to clients, visitors, and staff via in-person, over the phone and email.


• Coordinate and prepare conference rooms, managing a high-volume schedule for small and large meetings.


• Lead logistical coordination including catering, signage, and event materials.


• Liaise with internal teams to ensure meeting materials are distributed and all A/V needs are addressed in advance.


• Compile and organize meeting materials such as documents, spreadsheets, and slide decks, ensuring accuracy and readiness for all participants.


• Track data on event details, preparing concise reports for leadership.


• Build strong internal relationships by executing responsibilities with professionalism, reliability, and urgency.


• Provide broad administrative, office, and project support as needed, including but not limited to administrative workflows related to client onboarding, supply inventory, processing mail and building vendor management.

Why You’ll Love Working Here:

• Join a dynamic firm with a strong public interest focus through an innovative approach to impactful work across practice areas.


• Work closely with a team that values professionalism, attention to detail, and operational excellence.

What We’re Looking For:

• Director of first impressions. You have at least two years of coordinator-level experience with strong administrative, customer service, hospitality, and organizational skills from a law firm, professional services or high-end hospitality space.


• Articulate and professional. You convey information clearly and confidently with at least one year of receptionist or customer service experience, both verbally and in writing.


• Organized. You keep multiple tasks on track with precision and a sharp eye for detail.


• Technologically-savvy. You navigate Microsoft Office Suite and new systems effortlessly, learning on the fly.


• Resourceful. You adapt quickly and positively to shifting priorities in a fast-moving environment.


• Interdependent. You work effectively as part of a team while respecting shared responsibilities.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.