Office Coordinator

SupportFinity™; Virginia (MN); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k)

Income protection

Job summary

StyleCraft Homes in Virginia seeks an organized Office Coordinator to balance front-office presence with project coordination. This 100% onsite role focuses on welcoming visitors and tracking action items across vendors and internal teams.

You will manage calendars, maintain office records, and support company events while ensuring high standards of professionalism and reliable follow-through across multiple projects.

Qualifications

• Experience in office coordination, administrative, or front-office roles.
• Strong organizational and follow-up skills.
• Clear, professional communication.
• Detail-oriented with ability to track multiple responsibilities through completion.
• Comfortable using multiple systems and tools.
• Vendor or project coordination experience preferred.
• Reliable, proactive, and solution-oriented.

Responsibilities

• Serve as the first point of contact for visitors and callers.
• Create a professional, welcoming experience for clients, vendors, and guests.
• Manage incoming calls and inquiries with discretion.
• Maintain a clean, organized office.
• Manage calendars, meetings, and conference room logistics.
• Coordinate office technology, facilities, and building maintenance with vendors.
• Track office-related projects and follow up to completion.
• Support company events, including logistics and vendor coordination.
• Maintain system access, security permissions, and office records.

Skills

Office coordination

Administration

Front-office

Organizational skills

Communication

Vendor coordination

Tools

MS Office

Calendar management

Vendor management tools

Job description

Office Coordinator – Front Office & Project Oversight

100% Onsite | In-Person Role

StyleCraft Homes is a locally owned family of companies with the mission to Create Communities that Inspire People to Live Up.

We are seeking a highly organized, professional Office Coordinator who balances two equally important responsibilities: serving as the welcoming face of our company and overseeing multiple office-related projects through coordination and follow-up.

Role Overview

This role is approximately 50% front-office presence and visitor experience and 50% project and office coordination. Success requires the ability to shift between engaging with visitors and working independently to track project action items, follow up with vendors and employees, and ensure work is completed to standard.

Key Responsibilities

Front Office

• Serve as the first point of contact for visitors and callers
• Create a professional, welcoming experience for clients, vendors, and guests
• Manage incoming calls and inquiries with discretion
• Maintain a clean, organized office office

Project & Office Coordination

• Manage calendars, meetings, and conference room logistics
• Coordinate office technology, facilities, and building maintenance with vendors
• Track office-related projects and follow up to completion
• Support company events, including logistics and vendor coordination
• Maintain system access, security permissions, and office records

What Success Looks Like

• You represent the company with professionalism and confidence
• You maintain visibility across multiple active projects and know their status
• You follow up proactively to ensure commitments are met
• You balance front-facing work with coordination tasks without losing details
• You take ownership through completion, not just initiation

What We're Looking For

• Experience in office coordination, administrative, or front-office roles
• Strong organizational and follow-up skills
• Clear, professional communication
• Detail-oriented with the ability to track multiple responsibilities through completion
• Comfortable using multiple systems and tools
• Vendor or project coordination experience preferred
• Reliable, proactive, and solution-oriented

Work Environment Fit

This Role Is Best Suited For Someone Who:

• Enjoys being a visible, professional presence
• Is comfortable managing multiple priorities at the same time
• Works effectively both independently and collaboratively, as needed

Why Join StyleCraft Homes

We offer competitive compensation and a comprehensive benefits package including medical, dental, vision, prescription insurance; 401(k) with company match; income protection insurance; and more.

If you enjoy balancing professional interaction with meaningful coordination work-and take pride in both representation and follow-through-we'd love to hear from you.

About the company

StyleCraft Homes of VA