Office Coordinator

Bucknell University; United States; On-site; USD 28,000 - 35,000; Full time

Benefits offered by this job

Flexible scheduling options

Medical, prescription drug, vision, &

Job summary

Bucknell University seeks an Office Coordinator for Catholic Campus Ministry (CCM) at the Newman House to support daily office operations and year-long activities. This on-campus role will work under the Assistant Catholic Campus Minister and assist the Diocese of Harrisburg on needed tasks.

This ten-month, full-time position (35 hours/week; August–May; some weekends/evenings) handles admin, budgeting support, events, and cross-department coordination to ensure a well-run CCM office that aligns

Qualifications

• High school diploma or GED required.
• Two or more years of related experience.
• Associated degree preferred.
• Four or more years in budgeting or accounting is a plus.

Responsibilities

• Coordinate day-to-day administrative operations to ensure a high-functioning office environment.
• Serve as the primary point of contact for inquiries and facility management.
• Optimize office workflows and processes to align with department goals.
• Act as liaison to campus partners to facilitate service requests and resolve bottlenecks.
• Provide administrative support for budget monitoring and procurement.
• Process travel reimbursements, reconciliations, and vendor payments per policy.
• Ensure accounts are properly managed and documents/files are updated.
• Coordinate logistics for events, meetings, and special programs (space, catering, guests).
• Review and revise contracts and department documents/files.

Skills

High school diploma

2+ years experience

Budgeting

Accounting

Associated degree

Education

High school diploma or GED

Associated Degree

Job description

Position Title: Office Coordinator Position Type: Full time Scheduled Weekly Hours: 35 Categories: Staff Non-exempt

Job Summary

The Office Coordinator for Catholic Campus Ministry (CCM) provides support to the daily operation of the CCM office based at the Newman House, Bucknell University’s home for Catholic Campus Ministry. This position will be responsible for coordinating and implementing the day-to-year operations of the program. The Office Coordinator will work under the direct supervision of the Assistant Catholic Campus Minister and will also support the work of the Catholic Chaplain, especially in regards to tasks needing completion by the Diocese of Harrisburg. Catholic Campus Ministry reports to the Office of Religious and Spiritual Life and is a part of the Diversity and Inclusion team within the Division of Student Affairs. The Office Coordinator is a full-time Bucknell employee, additionally the Roman Catholic Diocese of Harrisburg provides support towards this position. This is a ten-month position and includes some weekend and evening work.

Reporting & Work Setting

Reporting Relationships: This role reports to the Assistant Catholic Campus Minister Culture and Human Resources Work Setting/Schedule: On campus student facing role This is a full-time role at 35 hours per week, 43 weeks per year = 10 months, August - May

What You Will Do

• Coordinates day-to-day administrative operations to ensure a high-functioning office environment
• serves as the primary point of contact for departmental inquiries and facility management
• Optimizes office workflows and business processes, ensuring that administrative tasks align with the department’s strategic goals and the University’s mission
• Acts as the departmental liaison to campus partners to facilitate service requests and resolve operational bottlenecks
• Works with other departments and customers to expedite inquiries and processes
• Provides administrative support for budget monitoring and procurement
• processes travel reimbursements, reconciliations, and vendor payments in accordance with fiscal policy
• Ensures accounts are appropriately managed
• Coordinates logistics for departmental events, committee meetings, and special programs, including space reservations, catering, and guest accommodations
• Reviews and revises contracts and other department documents/files

What You Will Bring

• Required: High school diploma or equivalent (GED) required
• Two (2) or more years of related experience
• Preferred Requirements: Associated Degree
• Four (4) or more years of experience in budgeting, accounting or related field
• Physical Requirements: Office environment/no specific or unusual physical or environmental demands
• Job Exempt: No
• Salary Range: 18.40-23.00 The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy.
• This role is not budgeted for visa sponsorship, all candidates must be authorized to work in the US without a need for current or future visa sponsorship.

Benefits

• Flexible scheduling options determined by role
• Medical, prescription drug, vision, dental, life, and long-term disability insurance options
• An outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions)
• Generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!)
• Full-time and part-time members of the faculty and staff are eligible for tuition remission for themselves
• Additionally, full-time members of the faculty and staff are eligible for tuition remission for their spouse/spousal equivalent and are eligible for various tuition programs for their children
• Credit for full-time benefits eligible employment at other institutions of higher education will be applied to waiting periods
• A comprehensive employee wellness program including program incentives
• A myriad of other benefits, including parental leave, an employee assistance program, fitness center membership, and the power of your Bucknell ID card

Inclusive Excellence

Inclusive Excellence: Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and seeks candidates who will contribute to a climate that supports the growth and development of a diverse campus community. We endeavor to enhance our capacity to value and capitalize on the cultural richness that diversity brings. We encourage all individuals to apply and do not discriminate in admissions, employment, educational programs and/or activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, sex/gender, gender identity and/or expression, sexual orientation, marital or family status, military or veteran status, or genetic information.

E-Verify

Bucknell University participates with the United States Customs and Immigration Services (USCIS) E-Verify program. We will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding Bucknell's E-Verify requirements, please contact the office of Talent, Culture & Human Resources [phone] or email [e-mail].

About Bucknell

Founded in 1846 and located along the banks of the Susquehanna River in historic Lewisburg, Pa., Bucknell University is an undergraduate-focused institution that stands uniquely at the intersection of top-ranked liberal arts, engineering and management programs. Our students choose from more than 60 majors and 70 minors in the arts, engineering, humanities, management, and natural and social sciences, as well as extensive global study, service-learning and research opportunities. Bucknell’s 3,700 undergraduate and 30 graduate students enjoy a low 9:1 student-faculty ratio and exceptional opportunities to collaborate with faculty mentors on scholarly and artistic projects. Bucknell’s beautiful 450-acre campus includes first-rate facilities and is home to more than 90 percent of its undergraduate students. Student life is vibrant with about 200 student-run organizations, 27 NCAA Division I athletics teams, a robust arts culture, and a commitment among many of the students to community and global service work. Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and we seek candidates who will contribute to a climate that supports the growth and development of a diverse campus community. The University provides equal opportunity without regard to race, color, gender, gender identity, gender expression, sexual orientation, age, religion, national or ethnic origin, marital status, veteran status or disability in admissions, employment and in all of its educational programs and activities. We encourage individuals from historically underrepresented groups to apply. The Community Lewisburg (pop. 5,700) is located in central Pennsylvania and features beautiful Victorian homes, the restored art deco Campus Theatre (owned by the University), a variety of restaurants, shops and boutiques, and the Barnes & Noble at Bucknell University Bookstore. It is the seat of Union County, which has about 44,000 residents. The city of Williamsport is about a 30-minute drive from campus, and Penn State University’s main campus is about an hour away, as is Harrisburg, Pennsylvania’s state capital. Bucknell is within a three-hour drive of New York City, Philadelphia, Baltimore and Washington, D.C. The cost of living is low compared to that of major U.S. cities and suburbs. Bucknell’s surroundings yield fresh produce, cultural activities and events, and outstanding opportunities for outdoor activity on the Susquehanna River and in the nearby state parks and forests. The Lewisburg Area School District receives excellent reviews for its schools at all grade levels. Lewisburg Area High School consistently ranks among the top 50 high schools in Pennsylvania for SAT scores and statewide exams.