Office Coordinator

Bucknell University; Linntown (PA); On-site; USD 38,148,499 - 47,685,624; Full time

Benefits offered by this job

Vacation days

Holidays

Tuition remission

Retirement plan

Job summary

Bucknell University in Lewisburg, PA seeks an Office Coordinator to support the Catholic Campus Ministry operations at the Newman House. You will manage day-to-day administrative tasks, serve as primary contact, optimize workflows, and coordinate with campus partners on service requests.

This full-time role includes budget support, vendor payments, and event logistics. Reporting to the Assistant Catholic Campus Minister, the position requires 2+ years of related experience; high school diploma

Qualifications

• High school diploma or GED required.
• 2+ years of related experience preferred.
• Associate degree preferred for advanced budgeting responsibilities.

Responsibilities

• Coordinates day-to-day administrative operations to ensure a high-functioning office environment.
• Serves as the primary point of contact for departmental inquiries and facility management.
• Optimizes office workflows and business processes to align with department goals and the University’s mission.
• Acts as liaison to campus partners to facilitate service requests and resolve bottlenecks.
• Works with other departments and customers to expedite inquiries and processes.
• Provides administrative support for budget monitoring and procurement; processes travel reimbursements, reconciliations, and vendor payments.
• Coordinates logistics for departmental events, including space reservations, catering, and guest accommodations.
• Reviews and revises contracts and other department documents/files.

Skills

Administrative support

Budgeting

Vendor payments

Procurement

Education

High school diploma or GED

Associate degree

Tools

Microsoft Office

Job description

Position Title:Office CoordinatorPosition Type:Full timeScheduled Weekly Hours:35Categories:Staff Non-exemptJob Summary:The Office Coordinator for Catholic Campus Ministry (CCM) provides support to the daily operation of the CCM office based at the Newman House, Bucknell University’s home for Catholic Campus Ministry. This position will be responsible for coordinating and implementing the day-to-day operations of the program. The Office Coordinator will work under the direct supervision of the Assistant Catholic Campus Minister and will also support the work of the Catholic Chaplain, especially in regards to tasks needing completion by the Diocese of Harrisburg. Catholic Campus Ministry reports to the Office of Religious and Spiritual Life and is a part of the Diversity and Inclusion team within the Division of Student Affairs. The Office Coordinator is a full-time Bucknell employee, additionally the Roman Catholic Diocese of Harrisburg provides support towards this position. This is a ten-month position and includes some weekend and evening work.Job Duties:Reporting Relationships:This role reports to the Assistant Catholic Campus Minister Culture and Human ResourcesWork Setting/Schedule:On campus student facing roleThis is a full-time role at 35 hours per week, 43 weeks per year = 10 months, August - MayWhat You Will Do:Coordinates day-to-day administrative operations to ensure a high-functioning office environment; serves as the primary point of contact for departmental inquiries and facility management.Optimizes office workflows and business processes, ensuring that administrative tasks align with the department’s strategic goals and the University’s mission. Acts as the departmental liaison to campus partners to facilitate service requests and resolve operational bottlenecks. Works with other departments and customers to expedite inquiries and processes.Provides administrative support for budget monitoring and procurement; processes travel reimbursements, reconciliations, and vendor payments in accordance with fiscal policy. Ensures accounts are appropriately managed.Coordinates logistics for departmental events, committee meetings, and special programs, including space reservations, catering, and guest accommodations.Reviews and revises contracts and other department documents/filesThe job description's listed responsibilities and task are not exhaustive, additional non-essential tasks and responsibilities may be assigned as needed.What You Will Bring:Required:High school diploma or equivalent (GED) requiredTwo (2) or more years of related experiencePreferred Requirements:Associated DegreeFour (4) or more years of experience in budgeting, accounting or related fieldPhysical Requirements:Office environment/no specific or unusual physical or environmental demandsJob Exempt:NoSalary Range:18.40-23.00The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy.This role is not budgeted for visa sponsorship, all candidates must be authorized to work in the US without a need for current or future visa sponsorship.Benefits:Eligible full- and part-time employees are compensated beyond base salary through our total rewards package that includes (but is not limited to):Flexible scheduling options determined by role;Medical, prescription drug, vision, dental, life, and long-term disability insurance optionsAn outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions)Generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!)Full-time and part-time members of the faculty and staff are eligible for tuition remission for themselves. Additionally, full-time members of the faculty and staff are eligible for tuition remission for their spouse/spousal equivalent and are eligible for various tuition programs for their children. Credit for full-time benefits eligible employment at other institutions of higher education will be applied to waiting periods.A comprehensive employee wellness program including program incentivesA myriad of other benefits, including parental leave, an employee assistance program, fitness center membership, and the power of your Bucknell ID cardTo learn more about Bucknell's benefits, click here! (*Eligibility criteria and waiting periods may apply.)Inclusive Excellence:Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and seeks candidates who will contribute to a climate that supports the growth and development of a diverse campus community. We endeavor to enhance our capacity to value and capitalize on the cultural richness that diversity brings. We encourage all individuals to apply and do not discriminate in admissions, employment, educational programs and/or activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, sex/gender, gender identity and/or expression, sexual orientation, marital or family status, military or veteran status, or genetic information.E-VerifyBucknell University participates with the United States Customs and Immigration Services (USCIS) E-Verify program. We will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.For additional information regarding Bucknell's E-Verify requirements, please contact the office of Talent, Culture & Human Resources [phone] or email [e-mail].