Office Coordinator

The Caregiving Company; Tyler (TX); On-site; USD 26,000 - 28,000; Full time

Benefits offered by this job

Health, dental, vision benefits

PTO

Performance-based incentives

Job summary

The Caregiving Company in Tyler, TX is seeking a Front Office Coordinator to be the primary contact for clients, caregivers and visitors. You will manage calls, scheduling, and office operations with professionalism and warmth.

This full-time position requires 2+ years of administrative/coordination experience, strong communication and multitasking skills, and familiarity with Google Suite and CRM systems. Spanish language skills are a plus.

Qualifications

• 2+ years of administrative/coordination experience.
• Strong communication, organization and multitasking abilities.
• Experience with Google Suite and CRM systems preferred.
• Spanish-speaking is a plus but not required.

Responsibilities

• Answer incoming calls and greet clients, caregivers, and visitors professionally
• Maintain office organization, supplies, and daily administrative operations
• Assist Scheduling Coordinator with filling open shifts and schedule updates
• Support Recruiting Coordinator with applicant pre-screening and onboarding tasks
• Maintain accurate caregiver and client documentation and records
• Coordinate communication between caregivers, clients, and office staff
• Handle client and caregiver concerns with professionalism and urgency
• Support office calendars, communication flow, and operational efficiency
• Participate in on-call rotation as needed
• Perform general administrative and office support tasks
• Participate in the On-Call rotation

Skills

Administrative experience

Communication skills

Organization skills

Multitasking

Spanish language (preferred)

Tools

Google Suite

CRM systems

Job description

Description

Pay: $19-$20 per hour

Job Description:
The Front Office Coordinator plays a key role in supporting daily office operations and creating a professional, welcoming experience for clients, caregivers, and visitors. This position serves as the primary point of contact for incoming calls and office communication while helping maintain organization, efficiency, and strong customer service throughout the office.

The Front Office Coordinator supports scheduling, administrative tasks, documentation management, and communication between caregivers, clients, and leadership. This role requires someone who is organized, detail-oriented, and able to multitask in a fast-paced environment while maintaining professionalism and positivity.

The ideal candidate is proactive, dependable, and team-oriented, with strong communication and problem-solving skills.

Responsibilities:

• Answer incoming calls and greet clients, caregivers, and visitors professionally
• Maintain office organization, supplies, and daily administrative operations
• Assist Scheduling Coordinator with filling open shifts and schedule updates
• Support Recruiting Coordinator with applicant pre-screening and onboarding tasks
• Maintain accurate caregiver and client documentation and records
• Coordinate communication between caregivers, clients, and office staff
• Handle client and caregiver concerns with professionalism and urgency
• Support office calendars, communication flow, and operational efficiency
• Participate in on-call rotation as needed
• Perform general administrative and office support tasks
• Participate in the On-Call rotation

Qualifications:

• 2+ years of administrative, office, or coordination experience
• Strong communication, organization, and multitasking skills
• Ability to work in a fast-paced environment
• Experience with Google Suite and CRM systems preferred
• Healthcare or home care experience preferred
• Spanish-speaking preferred but not required

Schedule:

Full-time, Monday-Friday

Benefits:

Health, dental, vision, PTO, and performance-based incentives