Office Coordinator

Tom James Company; Seattle (WA); On-site; USD 14,000 - 18,000; Part time

Benefits offered by this job

PTO

Paid holidays

401(k) plan

Job summary

The Tom James Company is seeking a part-time office professional in Seattle, WA to support our sales team, store leaders and corporate staff. This role requires regular onsite attendance and offers a 12-hour-per-week schedule at $22 per hour.

You will handle receiving and shipping, alterations coordination, telephones, emails and general office duties, with strong computer skills (Microsoft Office and Google Docs) and the ability to multi-task in a fast-paced environment.

Qualifications

• Strong computer skills, including proficiency with Microsoft Office and Google Docs.
• Ability to multi-task in a fast-paced environment, prioritize multiple projects and consistently meet deadlines.
• Strong organizational skills.
• Ability to bend and lift 30 lbs.
• Management of office supplies.
• Communicating with building management.
• Ability to put together office monthly reports.
• Assist with preparing for biannual trunk show events.
• Valid driver’s license except in larger metropolitan areas where driving is not required.

Responsibilities

• Receiving & Shipping
• Unpacking received shipments daily
• Prepping and steaming garments for delivery and placing on clothing inventory rack, filed by Sales Professional
• Prepping and shipping out packages to clients and factories
• Processing returns, remakes, and alterations
• Helping clients when they come to the office
• Alterations
• Entering alteration instructions into the proprietary system
• Communication with outside contractor tailors, delivering/picking up garments as needed
• Checking in alteration tickets upon completion
• Preparing alteration report for corporate office
• Telephones/E-Mail/Mail
• Answering incoming phone calls and relaying messages to appropriate Sales Professional
• Checking store e-mail daily and forwarding information to relevant person(s)
• Making same day bank deposits and running errands
• Making follow-up calls to factories, customers, and corporate office
• Performing other duties as assigned

Skills

Multi-tasking

Organizational skills

Lift 30 lbs

Office supplies management

Building management communication

Monthly reports

Trunk show support

Driver's license

Tools

Microsoft Office

Google Docs

Job description

At the Tom James Company, an office professional supports our sales team members, store leaders, and key organizational leaders fulfilling our mission to be a global leader in the fashion industry. An office professional is a valued member of the Tom James support team.

We currently have a part-time opening in our Seattle, WA office. Our position is for 12 hours per week at $22.00 per hour. We offer a generous PTO plan, paid holidays, and a 401(k) plan.

Regular onsite attendance required.

RESPONSIBILITIES

Receiving & Shipping

Unpacking received shipments daily

Prepping and steaming garments for delivery and placing on clothing inventory rack, filed by Sales Professional

Prepping and shipping out packages to clients and factories

Processing returns, remakes, and alterations

Helping clients when they come to the office

Alterations

Entering alteration instructions into the proprietary system

Communication with outside contractor tailors, delivering/picking up garments as needed

Checking in alteration tickets upon completion

Preparing alteration report for corporate office

Telephones/E-Mail/Mail

Answering incoming phone calls and relaying messages to appropriate Sales Professional

Checking store e-mail daily and forwarding information to relevant person(s)

Making same day bank deposits and running errands

Making follow-up calls to factories, customers, and corporate office

Performing other duties as assigned

REQUIRED KNOWLEDGE, SKILLS & ABILITIES

Strong computer skills, including proficiency with Microsoft Office and Google Docs

Ability to multi-task in a fast-paced environment, prioritize multiple projects and consistently meet deadlines

Strong organizational skills

Ability to bend and lift 30 lbs.

Management of office supplies

Communicating with building management

Ability to put together office monthly reports

Assist with preparing for biannual trunk show events

Valid driver’s license except in larger metropolitan areas where driving is not required