Office Coordinator

Tom James Company; Atlanta (GA); On-site; USD 23,000 - 32,000; Part time

Benefits offered by this job

PTO plan

Paid holidays

401(k) plan

Job summary

Tom James Company in Atlanta is hiring a part-time office professional to support our sales team, store leaders, and executives. Regular onsite attendance is required for 20 hours per week at $20 per hour. The role offers a generous PTO plan, paid holidays, and a 401(k) plan.

You will manage Receiving & Shipping, Alterations coordination, phones, and daily correspondence while maintaining accuracy and timely reporting. Strong computer skills required.

Qualifications

• Strong computer skills with MS Office and Google Docs.
• Ability to multi-task in a fast-paced environment and prioritize multiple projects.
• Excellent organizational skills and attention to detail.
• Ability to bend and lift up to 30 lbs.

Responsibilities

• Handle Receiving & Shipping duties including unpacking shipments and prepping garments.
• Coordinate alterations with outside tailors and manage alteration reports.
• Answer phones, check store email daily, and relay messages to Sales Professionals.
• Assist with monthly office reporting and general administrative tasks.

Skills

Strong organizational skills

Multi-tasking

Meet deadlines

Ability to bend and lift 30 lbs

Tools

Microsoft Office

Google Docs

Job description

At the Tom James Company, an office professional supports our sales team members, store leaders, and key organizational leaders fulfilling our mission to be a global leader in the fashion industry. An office professional is a valued member of the Tom James support team.

We currently have a part-time opening in our Atlanta, GA office. Our position is for 20 hours per week at $20.00 per hour. We offer a generous PTO plan, paid holidays, and a 401(k) plan.

Regular onsite attendance is required.

RESPONSIBILITIES

Receiving & Shipping

• Unpacking received shipments daily
• Prepping and steaming garments for delivery and placing on clothing inventory rack, filed by Sales Professional
• Prepping and shipping out packages to clients and factories
• Processing returns, remakes, and alterations
• Helping clients when they come to the office

Alterations

• Entering alteration instructions into the proprietary system
• Communication with outside contractor tailors, delivering/picking up garments as needed
• Checking in alteration tickets upon completion
• Preparing alteration report for corporate office

Telephones/E-Mail/Mail

• Answering incoming phone calls and relaying messages to appropriate Sales Professional
• Checking store e-mail daily and forwarding information to relevant person(s)
• Making same day bank deposits and running errands
• Making follow-up calls to factories, customers, and corporate office
• Performing other duties as assigned

REQUIRED KNOWLEDGE, SKILLS & ABILITIES

Strong computer skills, including proficiency with Microsoft Office and Google Docs

Ability to multi-task in a fast-paced environment, prioritize multiple projects and consistently meet deadlines

Strong organizational skills

Ability to bend and lift 30 lbs.

Management of office supplies

Communicating with building management

Ability to put together office monthly reports

Assist with preparing for biannual trunk show events

Valid driver’s license is required (except in larger metropolitan areas where driving is not required)