Administrative Assistant - Sales

Tomjames; Seattle (WA); On-site; USD 25,003 - 35,610; Part time

Benefits offered by this job

PTO plan

Paid holidays

401(k) plan

Job summary

Tom James Company in Seattle is seeking a part-time Assistant to support our sales team and store leadership. This 18-hours-per-week role is onsite at our Seattle, WA office, offering $22.00 per hour and a PTO/holidays and 401(k) plan.

You will prepare for daily client visits, coordinate orders, manage calendars, and help drive outreach via LinkedIn and social media while delivering exceptional customer service.

Qualifications

• Two years office-related experience preferred.
• Excellent communication and organizational skills.
• Proficient with Microsoft Office and Google Docs suite.
• Social media savvy, especially LinkedIn and Instagram.

Responsibilities

• Prepare for daily client visits and update sales materials.
• Coordinate and maintain client orders/files.
• Communicate with clients and schedule appointments, deliveries.
• Prospect new clients using internet and social media.

Skills

Communication skills

Social media savvy

MS Office / Google Docs

Organizational skills

Driver's license

Tools

Microsoft Office

Google Docs/Sheets/Forms

LinkedIn

Instagram

Job description

At Tom James Company, an Assistant supports our sales team members, store leaders, and key organizational leaders in fulfilling our mission to be a global leader in the fashion industry. An Assistant is a valued member of the Tom James sales support team.

We currently have a part-time opening in our Seattle, WA office. Our position is for 18 hours per week at $22.00 per hour. We offer a generous PTO plan, paid holidays, and a 401(k) plan.

Regular onsite attendance required.

• Preparing for daily client visits
• Prepping clothing to be delivered
• Locating necessary client information (A/R balances, sales sheet)
• Updating sales materials regarding fabrics/options
• Coordinating and maintaining all client orders/files
• Communicating with clients:
• Setting up appointments
• Providing status of orders
• Scheduling deliveries
• Sending reminders
• Supporting the sales efforts of the sales professional by:
• Communicating regularly with the sales professional and other members of the store team
• Meeting with the sales professional to set goals
• Managing daily calendar
• Organizing inventory
• Pursuing efficiencies for processes and communication
• Picking up and delivering client items as needed
• Prospecting new clients using internet and social media applications
• Digital marketing - proficient in LinkedIn, Instagram, Facebook, Threads, Twitter
• Entering referrals into proprietary system
• Sending introductory and promotional messages
• Creating call lists/hot lists
• Delivering exceptional customer service when contacting factories, corporate office, clients and outside vendors
• Maintaining a professional image to interface with corporate clients
• Confident, independent worker
• Strong communication skills (verbal, written, listening)
• Excellent organizational skills
• Outstanding time management skills
• Professional customer service skills
• Social Media savvy (especially on LinkedIn & Instagram)
• Proficient using multiple forms of technology including Microsoft Office; Google Docs, Sheets, Forms
• Possesses basic accounting skills (such as balancing accounts)
• Enjoys being flexible and multitasking
• Motivated to tackle challenges
• Yearns to work in a fast-paced team environment
• Able to bend and lift 30 lbs.
• Valid Driver’s License required (Exception: larger metropolitan areas)
• Two years office-related experience is preferred.
• Experience with a sales-oriented environment is a plus!