Office Coordinator

Community Action Commission of Santa Barbara County; Santa Barbara (CA); On-site; USD 28,929 - 30,307; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Paid holidays

Retirement plan with up to 5% match

Job summary

A community service organization is seeking a full-time Office Coordinator in Santa Barbara. This role involves managing office functions, providing administrative support, and ensuring efficient resource use. Ideal candidates must have three years of administrative experience and the ability to speak Spanish. The position offers competitive pay starting at $21.00 - $22.00 per hour, along with excellent health benefits and a positive work environment.

Qualifications

• Minimum of three years of administrative experience required.
• Must have a current valid California Driver’s License.
• Ability to understand specialized database applications.

Responsibilities

• Manage general office functions and customer service.
• Support client intake and handle inquiries.
• Coordinate use of office space and maintain records.

Skills

Customer service

Office management

Bilingual (Spanish)

Administrative support

Education

High school diploma or equivalent

Tools

Spreadsheet software

Word processing software

Job description

Reporting to the Operations Manager the Office Coordinator is charged with the administrative and logistical support of a CommUnify regional office. This position will help ensure the efficient and effective use of resources, including customer service, filing, typing, copying, maintaining equipment, and supply inventories, including fleet and facility management.

Our agency provides employees with a positive work environment and the ability to balance work & home along with excellent benefits. Our benefit package includes: medical, dental, vision, life insurance including sick, vacation, and personal leave with 13 paid holidays and a fully vested retirement plan with an up to 5% match.

This position will work in Santa Barbara and is full-time with full benefits and starts out between $21.00 - $22.00 per hour.

Essential Duties And Responsibilities

• Manage general office functions, including customer service, administrative support for staff, and point of contact for building maintenance and vendors.
• Receive, greet, and direct visitors; respond to inquiries and provide information related to organizational services and activities.
• Support client intake by facilitating screening and referral process, the completion of paperwork, and scheduling of appointments.
• Answer and direct phone calls to appropriate personnel as required; take and relay messages as appropriate.
• Process incoming and outgoing mail.
• Support staff in preparing for events and presentations.
• Coordinate the use of office space, including making meeting room reservations and provide A/V support.
• Compile information and maintain a variety of records and logs related to programs, services, and activities.
• Establish and maintain filing systems.
• Order, receive and maintain inventory of office supplies.
• Maintain employee directory for facility and responsible for issuance of alarm codes and keys.

Knowledge, Skill & Ability Required

Education and/or Experience: High school diploma or equivalent and three (3) years administrative experience.

Computer Skills: Knowledge of internet, spreadsheet and word processing software, with the ability to understand the use of specialized database applications.

Certificates, Licenses, Registrations: Current valid California Driver’s License with ability to qualify for coverage under Agency insurance plan. Travel may be required within the County.

Other Skills and Abilities: Ability to speak Spanish required.

EOE / CommUnify

Position will work Monday through Friday from 8:00a - 5:00p