Office Coordinator

Joah Brown, LLC; Santa Barbara (CA); On-site; USD 38,000 - 46,000; Full time

Job summary

Joah Brown, LLC in Santa Barbara is seeking an entry-level Office Administrator to support the production team and maintain office procedures. This full-time role involves organizing materials, coordinating shipments, managing supplies, and assisting with meetings and events.

The position requires strong communication, organizational skills, reliability, and a willingness to work in a hands-on office environment. Local candidates in the Santa Barbara area are preferred.

Qualifications

• Entry level position; no prior experience required.
• Strong written and verbal communication required.
• Reliable transportation, CA driver’s license, and proof of insurance.
• Excellent organizational skills.
• Strong attention to detail and ability to work independently.
• Preference for candidates living in Santa Barbara area.

Responsibilities

• Foster a positive, productive and inclusive office environment.
• Provide administrative support and prepare presentation materials.
• Assist with daily shipments and package receiving.
• Office management including stocking and organizing kitchen, arranging meals, meetings, social hours and events.
• Manage office budgets and track expenses for cost-efficiency.
• Maintain cleanliness and organization of shared spaces, meeting rooms, break areas, and kitchens.
• Device management: ordering new devices and servicing old devices.
• Manage relationships with office vendors ensuring high-quality service and timely deliveries.
• Negotiate contracts with vendors and service providers when necessary.
• Ensure office equipment is properly maintained and serviced (copiers, printers, etc.).
• Van servicing: setting up car detailing and servicing.
• Assist with production tasks: picking up production from warehouse, organizing clothes, and supporting manager/team.

Skills

Communication

Organizational

Attention to detail

Independent work

Santa Barbara area

Job description

Supports the company and Production team by maintaining all office procedures and assisting with miscellaneous tasks.

FULL TIME POSITIONS AVAILABLE.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• FOSTER A POSITIVE, PRODUCTIVE AND INCLUSIVE OFFICE ENVIRONMENT
• PROVIDE ADMINISTRATIVE SUPPORT, INCLUDING ORGANIZING AND PREPARING PRESENTATION MATERIALS
• ASSISTING IN DAILY SHIPMENTS & RECEIVING OF PACKAGES
• OFFICE MANAGEMENT - STOCKING AND ORGANIZING OFFICE KITCHEN, GETTING LUNCHES, ORGANIZING TEAM MEETINGS, SOCIAL HOURS, EVENTS.
• MANAGE OFFICE BUDGETS, TRACK EXPENSES, AND ENSURE COST-EFFICIENCY IN OFFICE OPERATIONS.
• MAINTAIN THE CLEANLINESS AND ORGANIZATION OF SHARED SPACES, INCLUDING MEETING ROOMS, BREAK AREAS, AND KITCHENS.
• DEVICE MANAGEMENT: Ordering new devises, getting old devises serviced
• MANAGE RELATIONSHIPS WITH OFFICE VENDORS, ENSURING HIGH-QUALITY SERVICE AND TIMELY DELIVERIES (SUPPLIES, FOOD, OFFICE FURNITURE, ETC.).
• NEGOTIATE CONTRACTS WITH VENDORS AND SERVICE PROVIDERS WHEN NECESSARY.
• ENSURE OFFICE EQUIPMENT IS PROPERLY MAINTAINED AND SERVICED AS NEEDED, INCLUDING COPIERS, PRINTERS, AND ANY OTHER OFFICE TECHNOLOGY.
• Van servicing: Setting up car detailing and servicing
• Assisting with production tasks: picking up production from the warehouse, organizing clothes and providing support when needed to the manager/team.

MINIMUM QUALIFICATIONS:

• Entry Level Position
• STRONG WRITTEN AND VERBAL COMMUNICATION
• MUST HAVE RELIABLE TRANSPORTATION, VALID CA DRIVER’S LICENSE, AND PROOF OF INSURANCE
• Organizational Skills
• STRONG ATTENTION TO DETAIL
• ABILITY TO WORK INDEPENDENTLY while also being a team player
• preferably live in Santa Barbara area

PHYSICAL REQUIREMENTS

• must be able to stand or sit for long periods of time
• LIFT UP TO 50LBS