Office Coordinator

Absolute Health Professionals; Sanford (FL); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Competitive Compensation

Mon-Thu 9am-4pm schedule

Supportive Team Environment

Professional Growth Opportunities

Meaningful Community Impact

Vacation, Holiday, and Sick Time Off

Job summary

Absolute Health Professionals is seeking an organized Office Manager / Caregiver Intake Coordinator in Sanford, FL. You will manage caregiver intake, credentialing, onboarding, and daily office operations while maintaining confidentiality and a strong talent pipeline.

The role requires bilingual English/Spanish communication, attention to detail, professional phone presence, and proficiency with EMR systems and general computer work.

Qualifications

• Bilingual in English and Spanish.
• Experience in healthcare administration or staffing.
• Strong organizational and attention to detail.
• Proficient with computers and email.
• Familiar with credentialing and licensing verification.

Responsibilities

• Caregiver intake & recruiting: respond to applicants and inquiries, conduct interviews, collect and review documentation, verify licenses and certifications, coordinate background checks and onboarding.
• Office management: manage daily operations, answer phones and emails, communicate with caregivers/clients, maintain records, track credential expirations, assist with scheduling and staffing.
• Support candidate placement and scheduling as needed, maintain a strong pipeline of qualified caregivers, ensure confidentiality of client and caregiver information.

Skills

Bilingual

Organized

Detail-oriented

Phone professionalism

Multitasking

Reliability

Independence

Computer skills

EMR platforms

Healthcare administration

Recruiting

Staffing coordination

Credentialing

Licensing verification

Tools

EMR platforms

Job description

Absolute Health Professionals is a growing healthcare staffing company dedicated to connecting clients with dependable, qualified caregivers. We are looking for an organized, professional, and motivated Office Manager / Caregiver Intake Coordinator to join our team.

This is a hands-on administrative position with a strong focus on caregiver recruitment, intake, onboarding, credentialing, and daily office operations.

What You’ll Do Caregiver Intake & Recruiting

• Respond to caregiver applicants and recruitment inquiries.

• Conduct initial caregiver interviews and intake calls.

• Collect and review required caregiver documentation.

• Assist with license and certification verification.

• Coordinate background checks and required screening.

• Follow up with applicants regarding missing or expired documents.

• Coordinate caregiver onboarding and orientation.

• Maintain accurate caregiver personnel and credentialing files.

• Help maintain a strong pipeline of qualified caregivers.

• Assist with caregiver placement and scheduling as needed.

Office Management

• Manage daily office operations and administrative tasks.

• Answer phones and respond to emails professionally.

• Communicate with caregivers, clients, families, and referral sources.

• Maintain organized electronic and physical records.

• Track important credential and document expiration dates.

• Assist with scheduling and staffing coordination.

• Order and maintain office supplies.

• Assist the Administrator with special projects and day-to-day operational needs.

• Ensure company policies and procedures are followed.

• Maintain strict confidentiality of client and caregiver information.

What We’re Looking For

The ideal candidate is:

• Bilingual- English and Spanish

• Organized and extremely detail-oriented

• Professional and confident on the phone

• Friendly and comfortable communicating with people

• Able to multitask in a fast-paced environment

• Reliable, dependable, and self-motivated

• Comfortable working independently

• Proficient with computers, email, and EMR platforms

• Experienced in healthcare administration, home care, staffing, recruiting, or a similar field

Preferred Experience

• Healthcare office administration

• Home care or nurse registry experience

• Caregiver recruitment

• Staffing coordination

• Caregiver onboarding

• Credentialing or license verification

• Background screening

• Scheduling

Employment Benefits

• Competitive Compensation

• Monday Through Thursday 9am - 4pm (one hour lunch break)

• Supportive Team Environment

• Professional Growth Opportunities

• Meaningful Community Impact

• Vacation, Holiday, and Sick Accrued Time Off