Office Coordinator

Iconiq; San Francisco (CA); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Comprehensive Medical, Dental, and Vision Insurance

401(k) with matching contributions

Tuition reimbursement

Wellness and commuter benefits

Job summary

ICONIQ is seeking an Office Coordinator in San Francisco to create a welcoming workplace and ensure the smooth operation of the office. Responsibilities include managing the office environment, greeting guests, and handling office supplies.

Ideal candidates should have 1+ years of relevant experience, possess strong organizational skills, and a customer-first mindset. The role provides competitive compensation including health benefits and professional development options.

Qualifications

• 1+ years of experience in office coordination, hospitality, or facilities roles.
• Organized and responsive with strong multitasking skills.
• Customer-first mindset and skilled communicator.

Responsibilities

• Open and close the office daily for a professional environment.
• Greet and direct guests while maintaining a warm experience.
• Maintain conference rooms, AV setup, and communication facilities.
• Manage office supplies, incoming calls, and deliveries.
• Support onboarding of new hires and vendor management.

Skills

Office coordination

Customer service

Multitasking

Communication

Microsoft Office Suite

Tools

Zoom Rooms

Monday.com

Salesforce

Job description

We’re seeking an Office Coordinator who thrives in a dynamic, high-performance environment and takes pride in creating a welcoming and efficient workplace. You’ll be the first point of contact in our San Francisco office, ensuring everything runs smoothly—from greeting visitors to maintaining spaces that reflect our standards of excellence.

What You’ll Do

Open and close the office daily, ensuring a ready and professional environment.

Greet and direct guests while delivering a warm, high-touch experience.

Maintain and prepare conference rooms including AV setup and support.

Keep kitchen, meeting, and communal areas stocked, clean, and organized.

Handle incoming calls, mail, deliveries, and office supply orders.

Support the Facilities team in onboarding new hires and managing vendors.

Assist with office improvements and address issues proactively.

Collaborate cross-functionally to deliver a seamless office experience.

Ideal Candidate Background

1+ years of experience in office coordination, hospitality, or facilities roles within professional settings.

Organized, responsive, and proactive with strong multitasking skills.

Skilled communicator with a customer-first mindset.

Comfortable working independently and maintaining confidentiality.

Proficiency in Microsoft Office Suite; experience with systems like Zoom Rooms, Monday.com, or Salesforce is a plus.

What We Offer

Comprehensive Medical, Dental, and Vision Insurance.

Life and disability insurance plus wellness, fertility, and mental health benefits.

401(k) with matching contributions.

Commuter benefits and wellness stipends.

Tuition reimbursement and ongoing professional development support.

Smart‑casual dress code and a vibrant, collaborative workplace.

Location

Applicants are expected to work onsite in our San Francisco office in accordance with our hybrid working policy.

Compensation Range

ICONIQ is required by law to include a reasonable estimate of the salary range for this role, together with other compensation being offered such as a discretionary bonus, health insurance, and other perks. There are several factors taken into consideration in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. At ICONIQ, we apply a total reward philosophy where all aspects of compensation and benefits are taken into consideration in determining compensation terms. A reasonable estimate of the current pay range is $33.65 to $40.86 an hour, overtime eligible; $70,000 - $85,000 annualized, based on a standard 40‑hour workweek for 52 weeks.

Equal Employment Opportunity Statement

We recognize that our people are our greatest strength, and the diverse skills and perspectives they contribute are integral to our success as a global organization. As an equal opportunity employer, we are deeply committed to fostering diversity and inclusion across our company. We do not tolerate discrimination based on any protected characteristic, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy, disability, or any other characteristic protected by law. Additionally, we provide reasonable accommodations to support applicants and employees with religious practices, mental health needs, physical disabilities, or other conditions requiring support.