Office Coordinator

Preventive PLUS; Saddle River (NJ); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Free food & snacks

Free uniforms

Health insurance

Training & development

Competitive Compensation

Paid Time Off

Career Growth Opportunities

Job summary

Preventive PLUS is seeking an Office Coordinator to provide clerical and administrative support, ensuring the office runs smoothly and efficiently. You will answer calls, greet visitors, schedule appointments, plan meetings, and draft correspondence with a friendly, organized approach.

The ideal candidate is highly organized with excellent written and verbal communication skills and is proficient with common Office tools.

Qualifications

• High school diploma/GED required; associate’s degree or administrative training preferred.
• Previous experience as an Office Coordinator or in a similar position.
• Proficiency with Microsoft Word, Outlook and PowerPoint.
• Strong organization and time-management skills; excellent written and verbal communication.

Responsibilities

• Develop, update, and maintain office procedures.
• Create and maintain an organized filing system.
• Greet and assist clients on arrival.
• Answer phone calls and route them appropriately.
• Schedule appointments and manage calendars.
• Organize meetings and take minutes.
• Write emails, memos, and letters.
• Perform basic bookkeeping activities.
• Contribute to company reports.
• Address and resolve customer concerns professionally.

Skills

Computer skills

MS Word

MS Outlook

MS PowerPoint

Organization

Time management

Communication

Education

High school diploma/GED

Associate’s degree or admin training

Tools

Printers

Fax machines

Job description

Job Summary

We are seeking a motivated and outgoing

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Free food & snacks
• Free uniforms
• Health insurance
• Training & development

Benefits/Perks

• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities

Job Summary

We are seeking a motivated and outgoing Office Coordinator to join our team. In this role, you will provide a variety of clerical and administrative support to our employees, ensuring the office runs smoothly and efficiently. Your responsibilities will include answering phone calls and greeting visitors, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

• Develop, update, and maintain relevant office procedures
• Create and maintain an organized filing system
• Greet and assist clients as they arrive
• Answer incoming phone calls and route them to the appropriate person
• Schedule appointments and maintain calendar
• Organize meetings and take accurate minutes
• Write emails, memos, and letters and distribute them appropriately
• Perform basic bookkeeping activities
• Contribute to company reports
• Address and resolve customer concerns with a professional attitude

Qualifications

• High school diploma/GED required, Associate’s degree or administrative training is preferred
• Previous experience as an Office Coordinator or in a similar position
• Understanding of basic bookkeeping principles
• Familiarity with standard office equipment such as printers and fax machines
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
• Highly organized with excellent time management skills and the ability to prioritize projects
• Proficient in Microsoft Products and willingness to learn other tech products inorder to streamline all office work