Office Coordinator

Eastside Village; Portland (OR); On-site; USD 33,000 - 41,000; Part time

Job summary

Eastside Village is seeking an Administrative Coordinator in Portland to support welcoming communications, inquiries, and volunteer coordination. The role is part-time, 4 hours daily with possibility of 5 hours when needed, and reports to the Council Chair.

The Coordinator will manage information, calendars, documents, and policies, assist committees, attend meetings, and serve as a back-up for other roles. Training on Helpful Village software will be provided as you master new technology.

Qualifications

• The Administrative Coordinator handles member inquiries, referrals, and connections.
• Manages administrative tasks to keep leaders and members informed with up-to-date information and records (calendars, documents, policies, schedules).
• Assists committees and initiatives by attending meetings and handling assigned tasks.

Responsibilities

• Handle member inquiries and referrals.
• Maintain calendars, documents, policies, and schedules for leaders and members.
• Attend meetings and contribute ideas; complete assigned tasks.
• Serve as back-up to various roles and adapt to needs.
• Receive training in Helpful Village software to track activities and communicate with members.

Job description

Eastside Village is hiring an Administrative Coordinator

About the Position

This is a part-time 4 hour a day position with the option to work 5 hours a day when required. Salary range: $24 – $30. The position reports to the Council Chair.

Job Summary

The Administrative Coordinator contributes to effective and welcoming communications with members, volunteers and the public, handling member inquiries, making appropriate referrals and connections. The Administrative Coordinator also facilitates a variety of administrative tasks to ensure leaders and members receive up-to-date and needed information and records,calendars, documents, policies, and schedules. Contribute to committees and initiatives by attending meetings, sharing ideas, and accepting/completing assigned tasks. Serve as back-up to various roles as may be needed from time-to-time. Other duties as assigned. Note: Eastside Village uses a proprietary software called Helpful Village to track activities and communicate with members. The new Administrative Coordinator will receive training in its use but should be skilled in mastering new technology. There is a detailed job description on our website.

About Eastside Village

We are a 501c3 volunteer organization, part of the larger Villages Northwest community. Eastside Village is a group of 240 seniors and volunteers helping each other stay active and in our homes. We are governed by a council made up of Eastside Village members. We are located in the Trinity Methodist Church at 3915 SE Steele St, Portland OR 97202. Contact the office with questions. 503-866-0571 or email [e-mail]