Office Coordinator

Venture General Contracting; Seattle (WA); On-site; USD 36,000 - 40,000; Full time

Benefits offered by this job

Medical, dental & vision insurance

Company paid life insurance

Short & long-term disability insurance

Flexible spending account

401(k) with company match

Annual bonus

Company paid parking

Wellness program

On-site gym

Job summary

Venture General Contracting seeks an Office Coordinator in Seattle to greet, assist, and support staff, clients, and visitors. This on-site, full-time role runs 7:30am–3:30pm with an hourly pay range of $26.00–$29.00.

Responsibilities include handling calls, mail, scheduling, and keeping the office, conference rooms, and kitchen clean; providing administrative support and maintaining confidentiality with strong organization and customer service.

Qualifications

• High School Diploma or GED required.
• Minimum of one-year general office experience preferred.
• Excellent verbal communication skills.
• Excellent interpersonal and customer service skills.
• Basic understanding of administrative and clerical procedures and systems.
• Proficient with Microsoft Office Suite or related software.
• Ability to maintain confidentiality.
• High attention to detail.
• Strong organization skills.

Responsibilities

• Greets clients, visitors, and guests in a courteous and professional manner; determines the purpose of each person’s visit and directs them to the appropriate location.
• Answers incoming phone calls on multi-lined telephone in a courteous and professional manner and route calls as appropriate.
• Receives mail, documents, packages, and courier deliveries. Distributes items to specific individuals.
• Maintains cleanliness of the office, conference rooms and kitchen/café to exceptional standards for clients and colleagues.
• Schedule and prepare meeting and conference rooms. This includes room setup, placing catering orders, and cleaning up after.
• Stocks and maintains beverages and food in kitchen.
• Stocks and maintains all office supplies. Assists with ordering of supplies as needed.
• Keeps office orderly and neat, including copy areas, conference rooms and kitchens.
• Provide administrative support to staff working in the office and operations.
• Other duties as assigned.

Skills

Verbal communication

Interpersonal skills

Customer service

MS Office

Confidentiality

Attention to detail

Organization

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Are you excited about construction? So are we. Get to know Venture!

• Our relationships: At Venture General Contracting, we mark our success, not in projects completed or profits made, but in the relationships, we've forged; with each other, with our client partners and with our subcontractor partners.
• Our drive to always do better: We value the importance of new approaches and ideas. We recognize that we are stronger as a company when we take the time to listen to others and discuss potential solutions, suggestions for process improvements and other ideas our people bring to the table.
• Our passion for the job: We believe that working hard and having fun should not be separate. We strive to make sure our people can do both.

About the Office Coordiantor Position:

The responsibility of the Office Coordinator is to greet, assist, and provide support, direction and information to staff, clients, visitors, and other guests of the business. We value a collaborative work environment that fosters strong relationships between supervisors and employees. To support this culture, this position is designated as on-site and cannot be performed remotely. We expect the responsibilities of this role to be carried out within an office or job site setting.

This is a full time hourly, non-exempt position. Working hours are 7:30am -3:30 pm.

Hourly range: $26.00/hour - $29.00/hour.

Key elements of your day-to-day:

• Greets clients, visitors, and guests in a courteous and professional manner; determines the purpose of each person’s visit and directs them to the appropriate location.
• Answers incoming phone calls on multi-lined telephone in a courteous and professional manner and route calls as appropriate.
• Receives mail, documents, packages, and courier deliveries. Distributes items to specific individuals.
• Maintains cleanliness of the office, conference rooms and kitchen/café to exceptional standards for clients and colleagues.
• Schedule and prepare meeting and conference rooms. This includes room setup, placing catering orders, and cleaning up after.
• Stocks and maintains beverages and food in kitchen.
• Stocks and maintains all office supplies. Assists with ordering of supplies as needed.
• Keeps office orderly and neat, including copy areas, conference rooms and kitchens.
• Provide administrative support to staff working in the office and operations.
• Other duties as assigned.

What you need to be successful in this role:

• High School Diploma or GED required. Minimum of one-year general office experience preferred.
• Excellent verbal communication skills.
• Excellent interpersonal and customer service skills.
• Basic understanding of administrative and clerical procedures and systems.
• Proficient with Microsoft Office Suite or related software.
• Excellent interpersonal and customer service skills.
• Ability to maintain confidentiality.
• High attention to detail.
• Strong organization skills.

Comprehensive benefits that support you & your family:

• Medical, dental & vision insurance
• Company paid life insurance
• Short & long-term disability insurance
• Accidental death & dismemberment insurance
• Flexible spending account & dependent care flexible spending account
• 3 weeks of paid time off
• 10 company paid holidays
• 401(k) with company match, fully vested after two years of employment
• Hired applicant will be eligible to receive annual bonus
• Company paid parking or commuter benefits
• Wellness program, including on-site gym

Excited about the company? Visit https://www.ventureseattle.com/about/ to learn more about who we are and what we love to do.