Senior Center Administrative Assistant

The-City-of-Sumner; Sumner (WA); On-site; USD 36,000 - 41,000; Full time

Job summary

The City of Sumner seeks a Senior Center Administrative Assistant to provide clerical and program support for the Senior Center, acting as the first contact for seniors, guests, and vendors. You will assist with information, bookings, and daily operations, ensuring a welcoming, well‑organized environment.

Role involves coordinating activities, managing registrations and calendars, handling funds, and using digital tools to support programs and communications.

Qualifications

• Strong communication skills and a genuine desire to support older adults.
• Organized, dependable, compassionate, patient, and people‑oriented.
• Comfortable balancing administrative tasks with activity support and events.
• Tech‑savvy and comfortable using a variety of software and digital tools.

Responsibilities

• Provide clerical and program support to the Senior Center.
• Serve as first point of contact for seniors, guests, and vendors.
• Assist with check‑in processes and use digital check‑in systems.
• Plan, coordinate, and implement activities and programs with the Coordinator.
• Organize events and trips, make reminder calls, and use digital communications.

Skills

Communication

People skills

Organizational skills

Tech-savvy

Customer service

Job description

Hiring Range: $26.48 - $29.61, with growth to $33.10

The Senior Center Administrative Assistant provides clerical and program support to the Senior Center and assists the Coordinator with activity-related duties at the senior center. This position serves as the first point of contact for the center, welcoming seniors, guests, and vendors with professionalism and care. The Administrative Assistant is responsible for answering questions, providing information about the senior center’s programs, and connecting individuals with appropriate community resources. In addition, the role supports the day-to-day operations of the center by handling administrative tasks, maintaining records, coordinating communication, and assisting with program activities and events. This position plays a vital role in creating a welcoming and supportive environment for seniors, ensuring that all interactions reflect the mission and values of the City of Sumner.

Ideal Candidate:

The ideal candidate is organized, dependable, compassionate, patient, and people-oriented, with strong communication skills and a genuine desire to support and connect with older adults. This person should be comfortable balancing administrative tasks with hands-on support for activities and events, working independently, and helping seniors access information and community resources. This person should also be tech-savvy, adaptable, and comfortable learning and using a variety of technology, software, and digital tools to support the center’s programs, communications, and daily operations.

This position is a full-time or part-time, Fair Labor Standards Act non-exempt, overtime eligible position. Part‑time employees in this position typically work less than 10 hours per week. The regular work schedule for the Senior Center Administrative Assistant is Monday through Friday, 8:00am to 4:30pm. Attendance at evening hours meeting or other off‑duty events is not anticipated. The incumbent in this position is not a Civil Service employee.

About Sumner:

The City of Sumner’s vision is to set the standard of excellence for a progressive small city. In working to achieve that vision, Sumner prioritizes and celebrates diverse perspectives, life experiences and differences. The City actively seeks and encourages people with diverse backgrounds and characteristics to apply and all come together with a goal of continuing to learn and improve to better serve the residents, businesses and visitors of our community. Sumner remains a traditional city of just over 11,000 residents with agricultural roots, known for decades as the Rhubarb Pie Capital of the World. At the same time, its compact, walkable layout aligns perfectly with progressive planning trends, as its classic Main Street becomes repurposed for boutiques, independent restaurants and daily services such as legal offices, financial advisors and doctors. While Sumner retains historic neighborhoods of Craftsman houses and an active high school right on Main Street, it also offers over 16,000 manufacturing and distribution jobs for companies such as REI, Keurig Dr. Pepper, Amazon.com, and Dillanos Coffee Roasters. With a downtown Sound Transit station with buses and trains, it is well connected to the Puget Sound region while striving to be a full‑service city with the largest YMCA facility in the state of Washington as well as a link trail system that will connect the Foothills and Interurban trails. Like the community, the city government is large enough to be professional but small enough to be creative. The City has won a variety of awards from the Governor's Smart Planning Award to recognition at the International Association of Chiefs of Police for its groundbreaking police work on victims' assistance. With a strong mayor format, the City has just over 140 employees who operate a cemetery, wastewater treatment facility, accredited police department, animal shelter, parks, senior center, full service public works and administration.

About the Senior Center:

The Sumner Senior Center is a welcoming and active gathering place for adults age 55 and older, providing opportunities to connect, participate and thrive in our community. The Center offers a variety of activities, programs and special events, along with weekday lunches and assistance connecting seniors with valuable resources and services. More than a place to visit, the Senior Center helps build friendships, foster a sense of belonging and support the well‑being of older adults in Sumner and the surrounding community.

The job duties and responsibilities represented in this job description in no way imply that these are the only duties to be performed. Employees occupying the position will be required to follow any other job‑related instructions and to perform any other job‑related duties requested by a supervisor. While requirements may be representative of minimum levels of knowledge, skills and abilities to perform this job successfully, the employee will possess the abilities or aptitudes to perform each duty with proficiency.

• Support the daily operations of the Senior Center, including opening and closing procedures.
• Serve as the primary contact for phone and in‑person inquiries, providing information and assistance to members and visitors.
• Welcome and assist members during the check‑in process, including use of electronic or digital check‑in systems.
• Collaborate with the Coordinator to plan, coordinate, and implement activities and programs.
• Organize and manage activities, events, and trips, including making reminder phone calls and utilizing digital communication tools as appropriate.
• Collect, record, and balance funds for the center on a daily basis.
• Design and distribute flyers and other promotional materials for trips and events.
• Manage registration for trips and events, ensuring timely reminders and accurate records.
• Maintain and update member contact information and database records.
• Prepare and distribute the monthly calendar of events.
• Assist with set‑up and clean‑up for daily activities, programs, and special events.
• Maintain accurate and organized files and records in accordance with standard procedures.
• Monitor and maintain office supply inventory.
• Assist with sorting and pricing donations for the store.
• Perform general clerical duties, including correspondence, filing, and data entry.
• Utilize computers, software, databases, online platforms, and other digital tools to support the efficient operations of the Senior