Office Coordinator

Upmc Passavant; Pittsburgh (Allegheny County); On-site; USD 27,000 - 41,000; Full time

Job summary

UPMC Passavant in Pittsburgh is seeking an Office Coordinator to lead the front office in partnership with the Practice Manager. You will coordinate scheduling and staff assignments, and act as a resource for patients, families, staff, and physicians.

Qualifications include a Bachelor's, Associate, or High School with healthcare experience as specified, and licensure (Act 34). The position is full-time, on-site, with daytime hours and no travel.

Qualifications

• Bachelor’s Degree with 6 months healthcare experience, or Associate’s with 1 year, or HS diploma with 2 years healthcare experience.
• Licensure/clearances include Act 34.

Responsibilities

• Obtain accurate demographic and insurance information including referrals/authorizations.
• Ensure patient scheduling is accurate.
• Develop a patient-centric culture focused on arrival and follow-up activities.
• Monitor benchmarks for scheduling and access, including template management.
• Manage front office staff with scheduling and staff assignments in collaboration with the manager.
• Work denial work queues with the CBO.
• Ensure accuracy for daily CPT and diagnosis code input.

Education

Bachelor’s Degree + 6 months healthcare experience

Associate’s Degree in Health Care or Business + 1 year healthcare experience

High School Diploma + 2 years healthcare experience

Job description

Job ID: 8383491099

Status: Full-Time

Regular/Temporary: Regular

Shift: Day Job

Work Arrangement: On-site

Facility: UPMC Passavant

Department: Surgical Onc HBC McCandl

Location: 9100 Babcock Blvd, Pittsburgh, PA

Union Position: No

Salary Range: $ 19.39-29.69 USD

This role will be stationed in the Magee Passavant Surgical Oncology Department

Typical Schedule: Monday – Friday 8am – 4:30pm, No HOL, WKND or travel

Purpose

The Office Coordinator manages the front office staff in collaboration with the Practice Manager. Coordinates front office scheduling and staff assignments. Serves as resource to address patient, family, staff, or Physician needs or concerns.

Responsibilities

• Obtain accurate demographic, next of kin, insurance information including referrals/authorizations.
• Ensure patient scheduling is accurate.
• Develop and maintain a patient-centric culture, centered around patient arrival and follow up activities in line with the consumerism initiatives, if applicable.
• Monitor and meet practice specific benchmarks inclusive of point of service and scheduling (inclusive of template management for timely patient access), if applicable.
• Manage front office staff in practice. Work closely with manager to ensure specific needs are met. Coordinate scheduling and staff assignments.
• Work denial work queues in conjunction with the CBO.
• Ensure accuracy for all daily charge input, both inpatients and outpatients of CPT and diagnosis codes.
• Oversee orientation/training including cross training to ensure staff availability/coverage requirements caused by vacations, sickness, or peak loads.
• Compile departmental data on patient caseload and physician intervals to ensure appropriate staffing levels.
• Ensure a positive customer service atmosphere and interactions in office areas through ongoing training/development/monitoring of staff. Seek physician/staff feedback to ensure interactions are appropriate. Investigate/resolve customer complaints.
• Collaborate with manager in selecting, monitoring and evaluating front office staff.

Qualifications

Bachelor’s Degree + 6 months of healthcare experience OR Associate’s Degree in Health Care or Business + 1 year of healthcare experience OR High School Diploma + 2 years of healthcare experience

Licensure, Certifications, And Clearances

• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran