Office Coordinator

CleanSpace; Philadelphia (Philadelphia County); On-site; USD 50,000 - 60,000; Full time

Job summary

CleanSpace is seeking a CleanSpace Coordinator to support procurement and onboarding processes within the Operations Department. This role will be responsible for managing logistical support across projects, ensuring operational efficiency, and maintaining document control in Autodesk Construction Cloud. Ideal candidates will have a solid background in administration and a strong understanding of procurement and onboarding procedures.

Qualifications

• 2+ years of administrative, operational, or coordination experience.
• Experience with onboarding or HR-related tasks preferred.
• Ability to work independently and manage multiple deadlines.

Responsibilities

• Facilitate procurement activities and coordinate with vendors.
• Manage onboarding logistics for new employees.
• Organize project documents using Autodesk Construction Cloud.

Skills

Proficiency in Microsoft Office Suite

Organizational skills

Communication

Education

Associate degree in Business Administration

Associate degree in Construction Management

Tools

Autodesk Construction Cloud

Job description

This range is provided by CleanSpace. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$50,000.00/yr - $60,000.00/yr

Direct message the job poster from CleanSpace

Director of Procurement at CleanSpace & Allied Construction

Job Title: CleanSpace Coordinator

Department: Operations

Reports To: Director of Procurement

Location: Fort Washington, PA

Job Summary

The CleanSpace Coordinator provides essential operational support for CleanSpace projects by managing procurement activities, facilitating new employee onboarding, and maintaining document control within Autodesk Construction Cloud. This role ensures seamless coordination between project teams, vendors, and new hires to uphold CleanSpace’s high standards of execution and efficiency.

Key Responsibilities

1. Procurement Coordination

• Facilitate the sourcing, ordering, and delivery of materials, tools, and supplies for CleanSpace teams.
• Coordinate with vendors and internal stakeholders to ensure timely procurement aligned with project timelines and quality standards.
• Maintain and update procurement logs, purchase order records, and vendor contact lists.
• Assist with tracking expenditures and aligning purchase activity with project budgets.

2. New Employee Onboarding Support

• Coordinate onboarding logistics for new CleanSpace employees, including welcome materials, scheduling training sessions, and issuing necessary equipment.
• Serve as the primary point of contact for onboarding questions and process support.
• Ensure completion of onboarding documentation and alignment with HR and operations policies.
• Assist in setting up software access, safety certifications, and CleanSpace protocols for new hires.

3. Document Control (Autodesk Construction Cloud)

• Manage and organize CleanSpace project documents using Autodesk Construction Cloud (Build/Docs).
• Upload and maintain up-to-date versions of project drawings, safety plans, standard operating procedures, and schedules.
• Support field and office teams with document retrieval, access issues, and platform navigation.
• Ensure version control, proper folder structures, and consistent naming conventions across all documentation.

4. Administrative and General Support

• Prepare internal reports, summaries, and communications as directed.
• Support coordination between field teams, office staff, and external partners.
• Maintain a digital and physical file system for CleanSpace operations, including vendor contracts, equipment logs, and employee records.
• Assist with scheduling meetings, taking notes, and distributing follow-ups as needed.

Qualifications

Required:

• Associate degree in Business Administration, Construction Management, or related field; equivalent experience considered.
• 2+ years of administrative, operational, or coordination experience in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with Autodesk Construction Cloud or similar construction document platforms.

Preferred:

• Background in construction, facilities, or janitorial services.
• Experience supporting onboarding or HR-related tasks.
• Familiarity with procurement systems and vendor coordination.
• Exceptional organizational skills with an eye for detail.
• Effective communicator with both field and office teams.
• Self-starter with a proactive mindset and ability to work independently.
• Able to prioritize tasks and manage multiple deadlines simultaneously.
• Primarily office-based with periodic field/site interactions.
• Standard work hours with flexibility to support urgent project needs.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Construction

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