Office Coordinator

Aardvarkel; Conshohocken (Montgomery County); On-site; USD 10,000 - 60,000; Full time

Job summary

A leading creative company seeks an Office Coordinator to enhance workplace efficiency and foster a welcoming atmosphere. In this role, you'll engage with team members and guests, manage daily operations, and provide essential administrative support to ensure smooth business functions. Ideal for proactive candidates looking to contribute to a dynamic environment.

Benefits

Highly competitive hourly rate

Paid time off

Short & long-term disability options

Retirement matching after 1 year

On-site private-use gym

Dog-friendly workspace

Qualifications

• 1-3 years of experience in an administrative role.
• Positive, can-do attitude and proactive nature.
• Engaging personality to welcome team members.

Responsibilities

• Maintain and organize communal spaces.
• Provide administrative support for general business functions.
• Oversee cleaning company and coordinate facility services.

Skills

Organizational skills

Attention to detail

Communication skills

Tools

Google Workspace

Job description

1 month ago Be among the first 25 applicants

Are you ready to join an innovative team that pushes the boundaries of creativity and delivers top-notch results? At Aardvark Studios, we thrive in a multitude of creative landscapes. Simply calling us a "Creative Fabrication Company" or an "Experiential Marketing Company" doesn't capture the full scope of what we do. We are a dynamic design, build and technology studio serving the experiential marketing, location based entertainment, and museum industries constantly evolving with each and every unique project.

We are looking for an experienced Office Coordinator to join the team! TheOffice Coordinatorat Aardvark Studios plays a vital role in ensuring a welcoming and efficient workplace environment for our team and guests. You will be responsible for maintaining and organizing communal spaces, and fostering a clean and comfortable atmosphere. With a strong focus on attention to detail and office facility oversight, the Office Coordinator also provides administrative support for general business functions. The ideal candidate is hands-on, detail-oriented, proactive, and enjoys being a central part of a dynamic team.

QUALIFICATIONS:

What makes you the ideal candidate:

• Engaging personality that welcomes our team members every day!
• 1-3years previous experience in an administrative, facility,or operations support role
• Strong organizational skills and attention to detail
• Excellent communication skills, both verbal and written
• Ability to prioritize tasks and manage time effectively
• Familiarity with basic office technology and willingness to learn new systems (phones, TVs, Sonos, climate control, security, etc.)
• Positive, can-do attitude and a strong sense of ownership over responsibilities

Key Responsibilities:

• Daily office setup & close
• Greeting guests and ensuring a positive guest experience
• Daily stocking and organization of common areas
• Daily cleaning and maintenance of common areas to organizational schedules and standards
• Oversight of cleaning company for weekly deep cleaning service
• Coordinate facility services with external vendors
• Administrative and general business support as needed
• Office supply inventory management
• Assist in onboarding of new employees
• Assist with planning and executing employee engagement events

Requirements or What else is helpful:

• Proficient in Google Workspace
• In-office and on-time,5 days per week
• Smartphone capable of installing and running company-provided apps to manage systems and communication during office hours
• Ability to sit or standfor prolonged periods and lift up to 40 pounds

How we'll measure success:

• Positive employee satisfaction score
• Office is clean and organized at all times
• Tasks and assignments completed on time

What we offer:

• Highly competitive hourly rate
• Paid time off
• Short & long-term disability options
• Retirement matching after 1 year
• On-site private-use gym
• Dog-friendly workspace

Check us out on social here and here.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Non-profit Organizations and Primary and Secondary Education

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