Office Coordinator

J & J Staffing Resources; Norristown (Montgomery County); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Weekly pay

Direct Deposit

Medical, Dental and Vision Benefits

Paid Time Off

Referral Bonus

Job summary

J & J Staffing Resources is seeking an organized Office Administrator to support daily operations for a busy construction-related business. The role emphasizes transcription of recorded dictation and drafting letters, memos, and proposals with strong MS Office skills.

You will manage files, assist with scheduling and basic bookkeeping, coordinate project documentation, and adapt to changing priorities in a fast-paced environment. J & J offers weekly pay, benefits, and growth opportunities.

Qualifications

• Excellent word processing and transcription abilities from recorded dictation.
• Strong MS Office skills (Word, Excel, PowerPoint) and typing speed.
• Great organizational skills and attention to detail.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Manage daily office operations and provide general administrative support.
• Prepare letters, memos, proposals, and other documents.
• Transcribe recorded dictation into professional documents (must-have).
• Maintain organized files and office documentation.
• Assist with scheduling and coordination of daily activities.
• Provide basic bookkeeping support as needed.
• Support project management documentation and tracking.
• Adapt to changing priorities and assist with other duties.

Skills

Transcription

Microsoft Word

Microsoft Excel

PowerPoint

Organizational skills

Multitasking

Communication skills

Independent work

Tools

Monograph

Job description

We are seeking a highly organized, self-motivated Office Administrator to support daily office operations for a busy construction-related business. The ideal candidate is detail-oriented, takes pride in producing accurate work, and can manage multiple priorities in a fast-paced environment. This person must be comfortable shifting between slower periods and busy days while maintaining a high level of organization and professionalism.

Responsibilities:

• Manage daily office operations and provide general administrative support.
• Prepare and format letters, memos, proposals, and other business documents.
• Transcribe recorded dictation into professional written documents. This is a must-have responsibility.
• Utilize Microsoft Word, Excel, PowerPoint, and other Microsoft Office applications.
• Maintain organized files, records, and office documentation.
• Assist with scheduling, organization, and coordination of daily business activities.
• Provide support with basic bookkeeping tasks as needed.
• Assist with project management documentation and tracking.
• Maintain accuracy and attention to detail across all assignments.
• Handle changing priorities and assist with additional office duties as needed.

Requirements:

• Strong administrative and office support experience.
• Excellent word processing and transcription skills, including the ability to type documents from recorded dictation.
• Strong working knowledge of Microsoft Word, Excel, PowerPoint, and the Microsoft Office suite.
• Excellent organizational skills and attention to detail.
• Ability to work independently, take initiative, and follow tasks through to completion.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Basic bookkeeping experience is a plus.
• Experience with Monograph or other project management software is a plus.
• Previous experience in construction or a related industry is strongly preferred.

Why Join J & J?

J & J is a veteran founded and owned company honored by Forbes as one of the nation’s Best Professional Recruiting Firms.

Since 1972 J & J Staffing Resources has specialized in finding great jobs for great people. Every year we place thousands of candidates with thriving local companies. J & J works to put you in the best position to succeed. We provide access to top jobs, competitive compensation, and benefits. Stay on top of every opportunity - whenever you choose - even on the go. Download J & J’s Buzz app and get 1-tap apply, notifications of AI-matched jobs, and much more. Get Started at: www.JJStaff.com.

We Specialize in: Office, Skilled Industrial, Technical/IT, Healthcare, Legal, Accounting & Finance, Academic, Pharmaceutical, & Professional.

• Benefits: J & J offers weekly pay, Direct Deposit, Medical, Dental and Vision Benefits, Paid Time Off, and a Referral Bonus.