Office Coordinator

4Leaf, Inc; Newport Beach (CA); On-site; USD 35,000 - 43,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Employee assistance program

Flexible spending account

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

4LEAF, Inc. in Newport Beach, CA is seeking a reliable Office Coordinator to manage front desk operations and support office administration. This role involves coordinating local deliveries and pickups, assisting staff, and maintaining office workflows in a professional, customer-focused environment.

The ideal candidate is organized, proactive, and comfortable both in the office and on the road. Responsibilities include handling inquiries, distributing mail, tracking supplies, and ensuring a

Qualifications

• 2+ years in customer service or administrative support.
• Ability to communicate and work well in a team.
• Knowledge of Word, Excel, PowerPoint, and Outlook.
• Organized, detail oriented, multi-tasked, self-motivated and collaborative.
• Ability to lift 20 lbs.
• Clean driving record required.

Responsibilities

• Provide outstanding customer service to clients and the public.
• Collect credit card receipts and expense reports.
• Manage all office issues (e.g., plumbing, keys, etc.).
• Distribute mail and faxes.
• Coordinate mailings including shipments.
• Assist office staff with memos, labels, and spreadsheets.
• Order and maintain office supplies.
• Maintain office equipment and assist others.
• Drop off and pick up plan review projects from clients.
• Perform paraprofessional, technical and clerical duties.
• Build and maintain positive working relationships with colleagues.

Skills

Customer service

Teamwork

Communication

Detail oriented

Organized

Tools

Word

Excel

PowerPoint

Outlook

Job description

Description

About Us

4LEAF, Inc. (4LEAF) is a multi-discipline Firm providing services throughout the United States. For more than 20 years, 4LEAF has assisted clients in successfully navigating contract services leading to fiscally responsible solutions. As one of the industry’s notable providers of planning, building and safety, construction management, and fire consulting services, 4LEAF has an enviable track record of completing complex projects and staffing assignments with both public and private clients. The dedication of our staff combined with our company culture have consistently allowed us to meet and exceed the needs of our clients.

Job Description

We are seeking a reliable, professional, and customer-oriented individual to serve as our Office Coordinator out of our Newport Beach Office. This hybrid role combines the responsibilities of managing front desk operations, office administration coordination with handling local deliveries and pickups. The ideal candidate is organized, communicative, and comfortable both in an office setting and on the road. While maintaining a high degree of confidence and professionalism, you are a highly organized, self-motivated, and detail-oriented individual. This role requires a proactive and adaptable individual who is willing to go above and beyond.

Responsibilities

• Provide outstanding customer service to clients and the general public.
• Collecting credit card receipts and expense reports.
• Managing all office issues (ex. Plumbing, keys made, etc).
• Distribute mail and faxes.
• Coordinate mailings including overnight shipments, certified mail.
• Assist office staff, i.e. memos, labels, spreadsheets.
• Ordering & maintaining inventory of office supplies.
• Maintain office equipment and assist others with usage.
• Drop off and pick up plan review projects from various clients.
• Perform a wide variety of paraprofessional, technical and clerical duties.
• Build and maintain positive working relationships with co-workers and other employees using principles of good customer service.

Requirements

• 2 or more years in a customer service or an administrative support role.
• Ability to communicate and work well in a team environment.
• Knowledge of Word, Excel, PowerPoint, and Outlook.
• Organized, detail oriented, multi-tasked, self-motivated, and strongly collaborative.
• Ability to lift 20lbs.
• MUST have clean driving record.

Job Type

• Full-Time, Monday to Friday, 8am - 5pm
• On-Site, In Newport Beach, CA

4LEAF anticipates paying $25.67 - $31.35 per hour commensurate with experience and skill set.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule

• 8 hour shift
• Full-Time, Monday to Friday
• Weekends as needed

License/Certification

• California Driver's License (Preferred)
• Work Location: In office

For more firm information, please visit www.4leafinc.com.

4LEAF, Inc. is an equal opportunity employer.