Office Coordinator

Altamont Support Services LLC; Livermore (CA); On-site; USD 29,000 - 33,000; Part time

Benefits offered by this job

PTO

Flexible schedules

Uniforms

Growth opportunities

24/7 support

Orientation bonuses

Employee recognition

Job summary

Synergy HomeCare in Livermore, CA is seeking a part-time Office Coordinator to keep a fast-paced office running smoothly while helping ensure seniors and families receive quality in-home care. This role pays $21-$24 per hour and includes a strong benefits package (PTO, flexible schedules, uniforms, growth opportunities, 24/7 support, training bonuses, and employee recognition).

Typical hours are Monday–Friday, 9 AM–5 PM, up to 40 hours as needed, with opportunities to streamline scheduling and

Qualifications

• 2+ years in office administration, scheduling, customer service, staffing, healthcare, HR, or related field.
• Experience coordinating employee schedules in a fast-paced environment.
• Experience supporting clients, employees, or customers.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and HR software.
• Bilingual in English and Spanish is preferred.

Responsibilities

• Coordinate schedules and resolve staffing changes.
• Interview applicants and support onboarding activities.
• Maintain accurate employee records and support payroll processes.
• Verify visits and help ensure compliance standards.
• Identify opportunities to improve processes and support agency growth.

Skills

Scheduling

Customer service

Communication

Multi-tasking

Problem solving

Staffing

Tools

Microsoft Office

AxisCare

Viventium

iSolved

Job description

Are you the person who can keep a fast‑paced office running smoothly while making a real difference in people's lives? Synergy HomeCare in Livermore, CA is looking for a part-time Office Coordinator to join our growing team. This is an opportunity to help ensure seniors and families receive the quality care they deserve while gaining hands‑on experience across multiple areas of a thriving healthcare business.

As our part-time Office Coordinator, you'll enjoy a competitive wage of $21-$24 per hour along with an excellent benefits package, including:

• PTO
• Flexible schedules
• Uniforms
• Growth opportunities
• 24/7 support
• Orientation and ongoing training bonuses
• Employee recognition programs

WHAT WE'RE ALL ABOUT

SYNERGY HomeCare began as a locally rooted agency with a simple purpose: to bring high‑quality, compassionate support directly into the homes of those who need it most. Over the years, we've grown our services to meet the needs of clients from all walks of life, offering personalized assistance that protects independence, dignity, and comfort. Our team supports individuals with varying care levels, always focusing on consistency, connection, and the kind of reliable in‑home care families can trust.

WHAT WE'RE LOOKING FOR

If you meet the following criteria, we want you as our part-time Office Coordinator!

• 2+ years of experience in office administration, scheduling, customer service, staffing, healthcare, human resources, or a related field
• Experience coordinating employee schedules in a fast‑paced environment
• Experience supporting clients, employees, or customers
• Proficiency with Microsoft Office (Word, Excel, Outlook)
• Ability to quickly learn scheduling, payroll, and HR software
• Strong customer service and communication skills
• Ability to prioritize multiple tasks, maintain accuracy, and solve problems independently

Previous experience in home care, home health, healthcare, or the staffing industry, as well as experience with recruiting, interviewing, onboarding employees, and systems such as AxisCare, Viventium, iSolved, or similar platforms, is a plus. Bilingual in English and Spanish is preferred.

DAY-TO-DAY

This is a part‑time position working Monday through Friday from 9 AM to 5 PM, up to 40 hours as needed.

As our Office Coordinator, you'll coordinate schedules and resolve staffing changes, then transition into communicating with applicants, arranging interviews, and supporting onboarding activities for new hires. Throughout the day, you'll serve as a trusted point of contact for caregivers, clients, families, and referral partners while maintaining accurate employee records, supporting payroll processes, verifying visits, and helping ensure compliance standards are met. Working closely with leadership, you'll also identify opportunities to improve processes and support the continued growth of the agency, making a meaningful impact every single day.

Take the next step in your career with Synergy HomeCare and become part of a team that values your contributions and supports your growth. Our initial application process is quick, easy, and mobile-friendly.