Office Coordinator

Trafcon, Inc.; Lincoln (NE); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Retirement Plans

PAID Holidays

Insurance Benefits

Wellness Program - with the opportuni­

PAID Time Off

On the Job Training

Job summary

Trafcon, Inc. is seeking an Office Coordinator in Lincoln, Nebraska to organize and coordinate office procedures, provide administrative and accounting support, and help maintain an efficient, safe work environment. The role emphasizes confidentiality and compliance with company policies.

The position requires basic accounting familiarity, Excel and word processing skills, and the ability to multi-task in a dynamic office. Bilingual Spanish/English is a plus, with full-time hours and benefits.

Qualifications

• High School education or equivalent GED.
• 1 year related office support experience and/or training.
• Equivalent combination of education and experience.

Responsibilities

• Process invoices for accounts payable with appropriate signatures and submit for processing.
• Maintain documentation and files ensuring accuracy, compliance and confidentiality.
• Assist in weekly payroll as needed.
• Coordinate company meetings and related needs.
• Assist HR and Safety with communications and policies.

Skills

Excel

Word processing

Communication

Confidentiality

Time management

Bilingual (Spanish/English)

Education

High School diploma or GED

1 year related office support experience

Equivalent combination of education and experience

Tools

Industry software (training provided)

Job description

Job Summary

Trafcon, Inc. is looking for an Office Coordinator to support our operations! This person will be responsible for organizing and coordinating office procedures, administrative, and accounting support for Trafcon to ensure organizational effectiveness, accuracy and efficiency. Abides by Company Safety Program and Policies, while performing duties safely. This is a confidential employee and must be able to safeguard information that is deemed confidential by the company and management.

Essential Duties and Responsibilities

• Performs clerical duties as needed, such as ordering supplies, filing, photocopying, and collating.
• Process invoices for accounts payable according to department standards with appropriate signatures and submit for processing.
• Maintains documentation and files assuring accuracy, compliance and confidentiality.
• Assists in the completion of weekly payroll as needed.
• Communicates and collaborates with HR and Safety team members to assist and support in various related processes and policies.
• Assists with coordination of company meetings and related needs.
• Assists in creating and distributing communications to employees.
• Assists staff in projects that require additional assistance.
• Other duties as assigned.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Education and/or Experience

• High School education or equivalent GED; and
• one year related office support experience and/or training; or
• equivalent combination of education and experience.

Bilingual skills in Spanish/English is a plus.

Certificates, Licenses, Registrations

• Valid NE driver’s license and be insurable under the company’s insurance programs.

Computer Skills

• Demonstrated working knowledge of Excel Spreadsheet software and Word Processing software.
• Will be required to work with industry-specific software, must be capable of learning the software.

Other Skills and Abilities

• Detail orientation and have the ability to multi-task.
• Basic math skills and/or accounting skills required.
• Must understand the confining requirements of the office staff support duties.
• Must be flexible in work assignments.
• Must have excellent collaborative skills and assist the team to establish an efficient, safe, and secure work environment.
• Ability to read, comprehend, and write office and safety procedures, instructions, correspondence, and memos.
• Ability to effectively communicate sensitive information in one-on-one and small group situations to employees of the organization and general public.
• Must have good human relations skills and be able to maintain confidentiality as needed.

Benefits Include

• Retirement Plans
• PAID Holidays
• Insurance Benefits
• Wellness Program - with the opportunity to earn five additional days off
• PAID Time Off
• On the Job Training

Condition of Employment

Candidate is required to meet the above qualifications. Approval of pre-employment reference, background checks and post offer substance testing are required as conditions of employment.

Accessibility

If you need an accommodation as part of the employment process please contact Human Resources at

Phone: Call us at 402-434-1212

Email: [e-mail]

Equal Opportunity Employer, including disabled and veterans.

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