Sales Coordinator/Office Admin

MIAMI INDUSTRIAL TRUCKS; Dayton (OH); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

401(k) matching

Paid time off

Vision insurance

Paid holidays

Health, dental, and vision insurance

Growth opportunities within sales or operations

401(k) with company match

Job summary

A regional sales and service company in Dayton, OH, is looking for a Sales Coordinator to manage sales transactions from order entry to billing. This role involves processing new equipment sales, coordinating customer billing, and maintaining accurate sales records. Ideal candidates will have 2+ years of experience in sales coordination and proficiency in Microsoft Excel and CRM systems. The position offers competitive compensation and opportunities for growth within sales or operations.

Qualifications

• 2+ years of experience in sales coordination, billing, order processing, or administrative support.
• Strong attention to detail with high accuracy in data entry and billing.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Experience using CRM and ERP systems.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and organizational skills.
• Office-based role with occasional interaction in shop or warehouse areas.
• Minimal physical requirements.

Responsibilities

• Process new equipment sales, including order entry, documentation, and invoicing.
• Coordinate customer billing for equipment sales and related charges.
• Prepare and manage sales reports, including monthly sales activity and performance metrics.
• Work closely with accounting to ensure accurate and timely billing and revenue recognition.
• Maintain and update sales records in CRM and ERP systems.
• Prepare and manage sales reports, including monthly sales activity, bookings, backlog, and performance metrics.
• Coordinate internally with operations and service teams to confirm equipment delivery and completion milestones.
• Respond to internal and external inquiries related to order status, billing, and documentation.
• Ensure sales files are complete and properly maintained for audit and compliance purposes.

Skills

Attention to detail

Strong communication skills

Organizational skills

Proficiency in Microsoft Excel

Data entry

Education

High school diploma or equivalent

Associate's or bachelor's degree

Tools

CRM systems

ERP systems

Microsoft Office applications

Microsoft Office

Job description

Sales Coordinator / Office Admin | Dayton, OH

Dayton, OH

Summary

Position Summary

The Sales Coordinator is responsible for processing forklift and material handling equipment sales from order entry through customer billing, while providing reporting and administrative support to the sales team. This role ensures sales transactions are accurate, timely, and compliant with company procedures, and serves as a key link between sales, accounting, and operations.

Key Responsibilities

• Process new equipment sales, including order entry, documentation, and invoicing
• Coordinate customer billing for equipment sales, leases and related charges
• Verify pricing, discounts, taxes, freight, and terms prior to invoicing
• Work closely with accounting to ensure accurate and timely billing and revenue recognition
• Maintain and update sales records in CRM and ERP systems
• Prepare and manage sales reports, including monthly sales activity, bookings, backlog, and performance metrics
• Coordinate internally with operations and service teams to confirm equipment delivery and completion milestones
• Respond to internal and external inquiries related to order status, billing, and documentation
• Ensure sales files are complete and properly maintained for audit and compliance purposes

Required Experience / Qualifications

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred
• 2+ years of experience in sales coordination, billing, order processing, or administrative support
• Strong attention to detail with high accuracy in data entry and billing
• Proficiency in Microsoft Excel and other Microsoft Office applications
• Experience using CRM and ERP systems
• Ability to manage multiple priorities and meet deadlines
• Strong communication and organizational skills
• Office-based role with occasional interaction in shop or warehouse areas
• Minimal physical requirements

We invest in our employees, and because of that, we offer perks and benefits such as . .

• 401(k) matching
• Paid time off
• Vision insurance
• Paid holidays
• Competitive hourly compensation based on experience
• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays
• Growth opportunities within sales or operations

Does this sound like the role your searching for?

Our team environment is family oriented and fast-paced. We are passionate about growing personally and professionally and pushing the limits of our industry is the everyday norm. In this position, you will be able to expand your professional skills and sharpen your abilities.