Office Coordinator

Socket.dev; Englewood (CO); On-site; USD 36,000 - 60,000; Full time

Benefits offered by this job

401k

Paid time off (PTO)

Medical benefits

Dental benefits

Vision benefits

Tuition reimbursement

Employee Assistance Program

Job summary

Denver Springs is seeking an Office Coordinator to support clinical, operational, and administrative needs at our Westminster location. The role involves scheduling, coordinating patient items, and ensuring smooth daily operations within the treatment program.

Responsibilities include maintaining clinician tools, managing programming schedules, and assisting with billing-related tasks while delivering exceptional patient service.

Qualifications

• Customer service excellence
• Strong administrative skills and organization
• Ability to coordinate multiple tasks simultaneously

Responsibilities

• Maintains supply of therapeutic tools for clinician use.
• Maintains programming schedule per therapist dictation.
• Supports with charge reconciliation and data entry.
• Coordinates patient group assignments and program activities.
• Provides excellent service to patients, families, referral sources and stakeholders.
• Ensures chart compliance and physician follow-ups with treatment teams.

Skills

Customer service

Administrative support

Scheduling coordination

Education

High School Diploma/GED

Job description

Job Title: Office Coordinator

Job Type: Onsite, Full-time, Monday-Friday at our Westminster location 8AM-4:30PM

Your experience matters Denver Springs

How you’ll contribute

This position is responsible for supporting the needs of the department with a focus on clinical, operational, and administrative excellence.

Additional duties include:

• Maintains supply of therapeutic tools such as worksheets, videos, and games for clinician use
• Per the therapist dictation maintains the programming schedule
• Supports with charge reconciliation and entering as required
• Supports team with patient group assignments and coordination efforts
• Provides impeccable customer service to patients, families, referral sources, and stakeholders
• Supports with vital and UDS capture as needed
• Completes DCAR reporting in a timely and accurate fashion
• Supports in organizing and filing paperwork
• Maintains staff schedules and ensures staffing for the program
• Monitors and records attendance including tardiness and absences
• Communicates with treatment team to ensure chart compliance
• Interfaces with others to ensure completion of physician follow-ups from CPE
• Manages Family Session Schedules as required by program
• Work with the business office and the utilization review department to ensure payment for services
• Preform pre-certifications and concurrent reviews
• Develop relationships with payer sources
• Interfaces with UR department to ensure service coverage for patients
• Maintain a positive working relationship with referral sources, community agencies and organizations
• Maintains program and patient information and data to create reports, census, and assist the Business Office in reporting
• Schedules CPEs, nursing assessments, H&P and psychosocial assessment with appropriate clinician and per required timeframe
• Schedules or completes UDS collections, including random screenings
• Ensures orders are obtained for patients prior to starting services (as applicable)
• Actively participate in the therapist’s discharge planning needs
• As directed creates appointments, starts follow up care process and completes interfacing with organizations
• Cross trains and supports various outpatient functions including PCA, transportation, and financial counseling
• Conducts appointment reminder calls
• Collects copays and deductibles as applicable
• Manages organizational tools to ensure efficient operations including bed boards/group room assignments, treatment team schedule, flash reports, etc
• Other responsibilities and duties assigned by leadership

What we offer

We offer an excellent total compensation package, including a competitive salary and benefits. Some of our benefits include 401k, PTO, medical, dental, vision, tuition reimbursement, and an Employee Assistance Program.

Qualifications and requirements

• High School Diploma/GED preferred.
• CPR and De-escalation certification is required or obtain within 30 days of hire.

About Us

Denver Springs hospital located in Englewood, CO, and is part of Lifepoint Health, a diversified healthcare delivery network committed to making communities healthier with acute care, rehabilitation, and behavioral health facilities from coast to coast. From your first day to your next career milestone—your experience matters

EEOC Statement

“Denver Springs is an Equal Opportunity Employer. Denver Springs is committed to Equal Employment Opportunity for all applicants and employees and complies with all applicable laws prohibiting discrimination and harassment in employment.”

Lifepoint Health is a leader in community-based care and driven by a mission of Making Communities Healthier. Our diversified healthcare delivery network spans 29 states and includes 63 community hospital campuses, 32 rehabilitation and behavioral health hospitals, and more than 170 additional sites of care across the healthcare continuum, such as acute rehabilitation units, outpatient centers and post-acute care facilities. We believe that success is achieved through talented people. We want to create places where employees want to work, with opportunities to pursue meaningful and satisfying careers that truly make a difference in communities across the country.
We employ and provide care to people from all walks of life. We are committed to promoting healing, providing hope, preserving dignity and producing value with an inclusive workforce in which diversity is leveraged, respected, and reflective of the patients, family members, customers and team members we serve.