Office Coordinator

Adecco US, Inc.; Dublin (CA); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life insurance

Short-term disability

Commuter benefits

401K plan

Paid Sick Leave

Job summary

Adecco US, Inc. in Dublin, CA is seeking an Office Coordinator for a 6-month temporary assignment supporting corporate operations. This role handles file management, mail processing, data entry, and coordination with the Property Management team.

Responsibilities include maintaining organized records, distributing emails, processing checks, preparing shipments, and assisting with special projects. Onsite work hours are 8:00 am to 5:00 pm, Monday through Friday, with standard office attire.

Qualifications

• High school diploma or GED required.
• 1–3 years of office environment experience.
• Proficient Microsoft Office skills.
• Excellent organizational skills.
• Operate multifunctional printer.
• Must be multi-task oriented.

Responsibilities

• Manage department files and maintain organized records.
• Monitor and distribute emails from the Property Management shared inbox to appropriate team members.
• Process incoming mail by opening, scanning, filing, and routing documents.
• Handle incoming checks, maintain deposit logs, and forward payments to Finance.
• Prepare and send certified mail notices as directed by the Property Management team.
• Enter and update data in company systems, including expense reconciliations and status tracking.
• Create and maintain electronic and physical files as needed.
• Prepare overnight shipments and coordinate package delivery.
• Support the department with administrative tasks and special projects as assigned.

Skills

Microsoft Office

Organizational skills

Multi-tasking

Office support

Education

High school diploma or GED

Tools

Multifunction printer

Job description

Join Adecco in a dynamic, corporate environment located within Dublin, CA. This is an exciting 6-month temporary opportunity to work directly with a Fortune 500 company at their Corporate Headquarters. If you have a solid background in general office support and are looking to advance your career within a reputable organization, this position is ideally suited for you.

About the Role

As an Office Coordinator, you will handle physical movement, distribution, and filing of bulky project documents and materials. This role would support the current coordinators.

Key Responsibilities

• Manage department files and maintain organized records.
• Monitor and distribute emails from the Property Management shared inbox to appropriate team members.
• Process incoming mail by opening, scanning, filing, and routing documents.
• Handle incoming checks, maintain deposit logs, and forward payments to Finance.
• Prepare and send certified mail notices as directed by the Property Management team.
• Enter and update data in company systems, including expense reconciliations and status tracking.
• Create and maintain electronic and physical files as needed.
• Prepare overnight shipments and coordinate package delivery.
• Support the department with administrative tasks and special projects as assigned.

Qualifications

• High school diploma or GED equivalent
• 1-3 years of office environment experience
• Proficient Microsoft Office skills
• Excellent organizational skills
• Operate multifunctional printer
• Must be multi-task oriented

Additional Details

• Work hours: 8:00 am – 5:00 pm Monday through Friday
• 100% onsite work model.
• Parking: On-campus parking available.
• Environment: Business casual dress code.

Why Join Adecco?

This role offers a unique opportunity to gain valuable experience in a corporate setting, with room for professional growth. Adecco supports your career development and provides a collaborative environment where your contributions make a real impact.

Pay Details

$21.00 to $23.50 per hour

Benefits

• medical
• dental
• vision
• life insurance
• short-term disability
• additional voluntary benefits
• EAP program
• commuter benefits
• 401K plan
• Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.