Office Coordinator

Socket.dev; Downingtown (Chester County); On-site; USD 32,000 - 42,000; Full time

Job summary

Socket.dev is seeking an Office Assistant to provide clerical and administrative support in a fast-paced environment in Downingtown, PA. You will handle filing, data entry, document management, and office-supply organization to keep daily operations running smoothly.

The ideal candidate is organized, dependable, and able to work independently on routine tasks, with basic computer skills and a willingness to learn. This role supports multiple teams and projects.

Qualifications

• High school diploma or equivalent required.
• Experience in administrative or customer service is helpful but not required.
• Basic computer skills required.
• Strong planning and organizational skills.
• Able to manage time and prioritize tasks.
• Trustworthy and dependable.

Responsibilities

• Organize and update filing systems (physical and electronic).
• Scan, copy, and archive documents electronically.
• Data entry and updating company databases and records.
• Assemble reports, packets, presentations, and other documents.
• Maintain inventory of office supplies and reorder as needed.
• Organize supply rooms, file rooms, and common administrative areas.
• Support special administrative projects and office improvement initiatives.
• Verify areas and conference rooms are clean and well-supplied.

Skills

Time management

Organizational skills

Willingness to learn

Dependable

Multi-tasking

Education

High school diploma or equivalent

Tools

Office software

Job description

Job Summary:

The Office Assistant provides clerical and administrative support to help maintain an organized and efficient office environment. This position is responsible for filing, document management, data entry, office supply organization, and other administrative tasks that support daily business operations. The ideal candidate is highly organized, detail-oriented, dependable, and enjoys working independently on routine administrative assignments.

Essential Duties & Responsibilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This list of essential functions is not exhaustive and may be supplemented as necessary.

• Organize, maintain, and update physical and electronic filing systems.
• Scan, copy, and electronically archive documents.
• Sort, label, and file paperwork in accordance with company recordkeeping practices.
• Assist with records retention and document organization projects.
• Perform data entry and update company databases, spreadsheets, and records.
• Assemble reports, packets, presentations, and other business documents.
• Maintain inventory of office supplies and administrative materials.
• Order office supplies and coordinate replenishment as needed.
• Organize supply rooms, file rooms, and common administrative work areas.
• Support special administrative projects and office improvement initiatives.
• Verifies common areas and conference rooms are clean, well-supplied, and reflective of a professional working environment.

Essential skills and experience:

• High school student, high school graduate, or equivalent.
• Previous administrative, clerical, office, or customer service experience is helpful but not required.
• Basic computer skills required.
• Willingness to learn, adapt to change, and take on additional duties and tasks
• Demonstrated planning and organizational skills in a fast-paced environment
• Trustworthy, self-motivated and dependable
• Excellent time management skills with the ability to multi-take and prioritize work

Nonessential skills and experience:

• Advanced degree in human resources, business, management, or a related field
• Prior experience with ADP Workforce Now HRIS system

Work Environment:

• Operates in a demanding, fast-paced, people-oriented manufacturing environment with frequent changes and interruptions, and multiple project assignments. Works with a variety of people including vendors, customers, employees, managers, and executives.
• Works with a variety of people including employees, team members, and managers

Required Work Schedule:

• Typically works within standard business days and hours.

Physical Requirements:

• Ability to sit at a desk and work on a computer for extended periods.
• Frequent use of office equipment such as printers, scanners, copiers, and filing systems.
• Ability to lift and carry office supplies, files, and boxes up to 20 pounds.
• Ability to move throughout the office to retrieve, distribute, and organize materials.