Administrative Coordinator

Insight Global; Richmond (VA); On-site; USD 29,000 - 30,000; Full time

Job summary

Insight Global is seeking a temporary Administrative Coordinator in the Richmond, VA area to support the Executive Administration function during a temporary leave. The role handles day-to-day tasks, travel logistics, and overflow coverage for administrative workload.

Responsibilities include coordinating travel, processing expenses, scheduling, and maintaining documents, while delivering professional support to internal teams with strong organization and attention to detail.

Qualifications

• Min 6 months of administrative support experience in a professional environment.
• Proficient in Excel for spreadsheets and document preparation.
• Min 2 years of administrative support experience in a professional environment.
• Experience supporting executive administration functions.
• Experience with ServiceNow or similar workflow tools.

Responsibilities

• Coordinate travel arrangements and logistics.
• Process expense reports and reimbursements.
• Submit and track service orders and support tickets.
• Support meeting and event planning, coordination, and logistics.
• Print, organize, and prepare presentation and meeting materials.
• Manage calendars and scheduling requests.
• Maintain and organize documents and records.
• Provide administrative support for routine operational activities.
• Prioritize and manage multiple requests in a fast-paced environment.
• Follow established processes, procedures, and administrative guidelines.
• Demonstrate strong organization, attention to detail, and time management skills.
• Deliver responsive and professional support to internal stakeholders and teams.

Skills

Administrative support

Calendar management

Excel proficiency

Time management

Attention to detail

Communication

Tools

ServiceNow

Job description

Job Description

Insight Global is seeking a temporary Administrative Coordinator to support one of our non profit organizations in the Richmond, VA area. The Administrative Coordinator will provide transactional and operational administrative support to the Executive Administration function during a temporary leave. This role will assist with day-to-day administrative activities and serve as flexible coverage for administrative workload, vacation, absence coverage, and overflow support needs.

Key responsibilities

• Coordinate travel arrangements and logistics
• Process expense reports and reimbursements
• Submit and track service orders and support tickets
• Support meeting and event planning, coordination, and logistics
• Print, organize, and prepare presentation and meeting materials
• Manage calendars and scheduling requests
• Maintain and organize documents and records
• Provide administrative support for routine operational activities
• Prioritize and manage multiple requests in a fast-paced environment
• Follow established processes, procedures, and administrative guidelines
• Demonstrate strong organization, attention to detail, and time management skills
• Deliver responsive and professional support to internal stakeholders and teams

Pay Rate Range: $21-$22/hr

Skills and Requirements

• Min 6 months of administrative support experience within a professional environment
• Proficient in Excel - spreadsheets and document preparation
• Min 2 years of administrative support experience within a professional environment
• Experience supporting executive administration functions
• Experience with ServiceNow or similar workflow tools

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [e-mail].